1. (a) Grant Payments. The Department shall pay all grants to the town, city or borough of the applicant, or if the applicant is not a local board of education, to the governing body of an eligible grant recipient.
2. (b) Progress Payments. Requests for payment during the course of the school building project shall be supported by signed vendor invoices and proof of payments.

3. (c) Final Grant Application and Payment. A request for a final grant payment shall be made after the school building project has been accepted as complete by the local or regional board of education or governing body of an eligible grant recipient, after all bills for the school building project have been paid or funds to pay such bills are deposited in accordance with section 7-401 of the Connecticut General Statutes in a separate escrow account, and all bonds or notes to permanently finance the school building project, if any, have been issued. Such request shall be made in a manner prescribed by the Commissioner and shall include the following:

   1. (1) Certification that the applicant has met all statutory and regulatory requirements in the award of contracts for the school building project;
   2. (2) an updated itemization of eligible and ineligible costs using the actual amounts paid;
   3. (3) a copy of the principal and interest schedule of payments for any bonds or notes issued to permanently finance the school building project, if applicable;
   4. (4) signed vendor invoices;
   5. (5) proof of payments; and (6) certified minutes from the meeting of the local or regional board of education or governing body of an eligible grant recipient during which the school building project is accepted as complete.
4. (d) Overpayments. The Department shall notify an applicant in writing if an examination or audit discloses that an overpayment of a grant has been made to the applicant. The applicant shall remit a refund of the overpayment no later than 90 days after receiving such notice.

(Effective March 18, 2026)