DEPARTMENT OF PERSONNEL AND ADMINISTRATION Division of Central Services STATE USE OF COLORADO CONVENTION CENTER DISPLAY SPACE 1 CCR 103-4 [Editor’s Notes follow the text of the rules at the end of this CCR Document.] _________________________________________________________________________

1.0 BASIS, AUTHORITY, AND RESPONSIBILITY

1.1 BASIS AND PURPOSE: To establish rules by which the Colorado convention center display space will be used to promote Colorado tourism, business, education, agriculture and products in the State.

1.2 AUTHORITY: Title 24, Article 83 of the Colorado Revised Statutes directs the Executive Director of the Department of Administration to promulgate rules and regulations for suitable display space in the Colorado Convention Center to be provided by the City and County of Denver.

1.3 RESPONSIBILITY: It is the responsibility of the Executive Director, manager and all users of the display space to ensure compliance with the rules.

2.0 APPLICABILITY AND DEFINITIONS

2.1 APPLICABILITY: Applies to all those requesting use of the display space.

2.2 DEFINITIONS:

.01 AGENCY means institution, department, board, commission, section or unit of state government, including institutions of higher education. .02 COMMERCIAL means any for profit organization.

.03 COLORADO PRODUCTS AND BUSINESS means a Colorado company which produces, manufactures, grows, raises or substantially enhances a Colorado product or provides a service associated with Colorado products.

.04 DEPARTMENT means the Colorado Department of Administration. .05 DISPLAY SPACE means the area located in Concourse A of the Colorado Convention Center for use by the state of Colorado.

.06 EXECUTIVE DIRECTOR means the Director of the Department of Administration. .07 PRIVATE NON-PROFIT means any organizations with a 501c3 status or registered as a non-profit in the State of Colorado.

.08 PRODUCT means a product manufactured in Colorado.

.09 TIME-SHARE means the method by which the display space will be used by organizations and regions to promote Colorado tourism, education, business, agriculture and products. Code of Colorado Regulations 1

3.0 MANAGEMENT OF DISPLAY SPACE

3.1 GRADUATED FEE SCHEDULE - A fee schedule will be developed by the Executive Director of the Department. The fees may be charged to private non-profit or commercial entities only and will not exceed those necessary to manage and purchase equipment for the display space. State agencies, counties and municipalities shall not be subject to fees. Fees will be based on ability to pay.

3.2 CONTRACT MANAGEMENT - The management of the space may be contracted out to any public or private entity. A display space manager will be assigned by the Department or by the contracting entity.

4.0 SCHEDULING DISPLAY SPACE

4.1 PERMANENT DISPLAY - Any permanent display will be created, built and maintained with donations from public or private entities, loans from the state treasury, or other gifts, grants or loans. The department will establish a mechanism to provide opportunity for Colorado organizations promoting Colorado tourism, education, businesses, agriculture and products to use a portion of the display space created for such displays.

4.2 TIME SHARE PROMOTIONS - Displays which are not permanent may be used to promote geographic regions, economic sectors, enterprise zones, or other ad hoc or officially designated regions of the State. The regional displays could include tourism, education, manufactured products, business and agriculture.

4.3 SCHEDULING - Use of the space for time share promotions will be determined each calendar year per convention center event by the following priorities: First preference will be given to statewide exhibits organized by the Department of Agriculture, Colorado Tourism Board, Colorado Commission on Higher Education, Department of Education and the Colorado Office of Business Development. Second priority will be given to organizations which form a cooperative group based on suggestions in section 4.2. Third priority will be given to exhibits representing individual organizations.

5.0 RESPONSIBILITY OF EXHIBITOR:

5.1 A deposit of $500.00 will accompany each application to use the display space for each convention center event at which the entity wishes to exhibit. The deposit will be returned in full when the exhibitor has met all requirements of the agreement or if the exhibitor is not selected. The deposit will not be returned if the exhibitor fails to use the space at the designated time and no other exhibitor is found as a replacement. Selection will be based on the priorities listed in 4.3.

5.2 Displays may be set up and dismantled only when the conventionis not in session. The times considered appropriate will be determined by the convention manager, convention center representatives and the display space manager.

5.3 The exhibitor is solely responsible for set up, dismantling, staffing, equipment, supplies, upkeep of display and promotional materials.

5.4 The exhibitor will keep the area clean and neat and in a professional appearance.

5.5 Promotional materials and displays must be reviewed by the display space manager before use.

5.6 The exhibitors will abide by the rules and regulations of the Colorado Convention Center.

6.0 RESPONSIBILITY OF STATE:

Code of Colorado Regulations 2 6.1 A designated display space manager will receive requests for scheduling time share promotions, provide convention center schedules when requested, and act as liaison with Colorado Convention Center staff.

6.2 Develop and raise funds for a permanent display which benefits all of the state.

6.3 Keep interested parties informed regarding Convention Center activities.

_________________________________________________________________________ Editor’s Notes History Entire rule eff. 05/30/1992.

Code of Colorado Regulations 3