48 C.F.R. § 42.503-1 – Postaward conference arrangements.

(a) The contracting officer who decides that a conference is needed is responsible for—
1. (1) Establishing the time and place of the conference;
2. (2) Preparing the agenda, when necessary;
3. (3) Notifying appropriate Government representatives (e.g., contracting/contract administration office) and the contractor;
4. (4) Designating or acting as the chairperson;
5. (5) Conducting a preliminary meeting of Government personnel; and
6. (6) Preparing a summary report of the conference.
(b) When the contracting office initiates a conference, the arrangements may be made by that office or, at its request, by the contract administration office.