In general, you must maintain the records required by your State plan to document donee eligibility. For SEAs, you must maintain separate records that include:

1. (a) Documentation verifying that the activity has been designated as eligible by DoD to receive surplus DoD property.
2. (b) A statement designating one or more donee representative(s) to act for the SEA in acquiring property.
3. (c) A listing of the types of property that are needed or have been authorized by DoD for use in the SEA's program.