(b) The Authorizing Official will issue a memorandum to the Local Bureau official. The memorandum will do all of the following:

1. (1) Direct the Local Bureau Official to call and conduct a Secretarial election by one of the following deadlines:

   1. (i) If the tribal request is to amend an existing governing document, within 90 days from the date of receipt of the request;
   2. (ii) If the tribal request is to adopt a new governing document (including an amendment to a governing document in the nature of an entire substitute) or to revoke an existing governing document, within 180 days after receiving the request.
2. (2) Include as an attachment the document or proposed language to be voted upon;

3. (3) Include as an attachment the Certificate of Results of Election with instructions to return it after the Secretarial election. The Certificate shall read as follows:

   Certificate of Results of Election Under a Secretarial election authorized by (name and title of authorizing official) on (date), the attached [insert: Governing document and Bylaws, charter of incorporation, amendment or revocation] of the (official name of tribe) was submitted to the registered voters of the tribe and on (date) duly (insert: adopted, ratified, rejected or revoked) by a vote of (number) for and (number) against and (number) cast ballots found spoiled in an election in which at least 30 percent (or such “percentages” as may be required to amend according the governing document) of the (number) registered voters cast their ballot in accordance with (appropriate Federal statute). Signed: (by the Chair of the Secretarial Election Board and Board Members) Date: ________; and

4. (4) Advise that no changes or modifications can be made to any attached document, without the Authorizing Official's prior approval.