(b) Recording procedure. Generally, before accepting a document for recording the consular officer should require satisfactory proof of its genuineness. The document should be copied, word for word, in the Miscellaneous Record Book. At the close of the record a statement that it is a true copy of the original should be entered and signed by the consular officer who copies or compares the record. In the margin of the first page where the document is recorded, the consular officer should note the following data:

1. (1) By whom the document is presented for recording;
2. (2) On whose behalf the service is requested;
3. (3) Date and hour of presentation for recording;
4. (4) How the authenticity of the document was proved (where appropriate); and
5. (5) The name of the person by whom recorded (in his proper signature) and the name of the consular officer with whom compared (in his proper signature).