(a) A statement of dispute shall:
- (1) Be in writing;
- (2) Set forth reasons for the individual's disagreement with NASA's refusal to amend the record;
- (3) Be concise;
- (4) Be addressed to the system manager; and,
- (5) Be identified on the envelope and in the letter as a “Statement of Dispute under the Privacy Act.”
- (b) The system manager shall prepare an addendum to the statement explaining the basis for NASA's refusal to amend the disputed record. A copy of the addendum shall be provided to the individual.
- (c) The system manager shall ensure that the statement of dispute and addendum are either filed with the disputed record or that a notation appears in the record clearly referencing the statement of dispute and addendum so that they may be readily retrieved.