Each delegate to the state convention shall send a notice by mail to each person whom he or she has appointed as a member of this committee, that will inform him or her that:

1. (a) He or she is a member of the committee.
2. (b) The committee will meet in Sacramento and the date of the meeting.
3. (c) The meeting may be attended either in person or by proxy.
4. (d) The proxy shall be in writing, and signed by the member under penalty of perjury.