1. (a) A qualifying institution, or the systemwide central office of the public postsecondary educational institution acting on behalf of the participating institution, shall annually report to the Commission no later than March 31st, for the academic year ending the preceding June 30th, the enrollment data, persistence data and graduation data for all full-time undergraduate students, excluding visiting students, students concurrently enrolled in K-12, or who are solely enrolled in basic skills instructional courses, remedial courses or English as a Second Language courses.
2. (b) The Commission may extend the period for filing if the institution demonstrates evidence of substantial need, but in no event will the deadline be extended longer than 90 days.

3. (c) The annual report shall be filed electronically by either:

   1. (1) submitting the information required by subdivision (a) via the Commission's WebGrants website; or

   2. (2) submitting data to the Cradle-to-Career Data System, and subsequently having the Cradle-to-Career Data System share the data with the Commission;

      1. (A) An institution electing to submit data to the Commission via the Cradle-to-Career Data System under this paragraph shall indicate this option to the Commission by the March 31st submission deadline.

   3. (3) or providing sufficient student unitary data to the Commission to allow the Commission to prepare the report on the institution's behalf. An institution electing to have the Commission prepare its report shall provide the following student unitary data: student's first name; last name; date of birth; social security number; race/ethnicity; gender; original term enrollment date; institution campus code; and program completion date, if applicable.

      1. (A) An institution electing to submit data to the Commission under this paragraph shall provide it no later than March 31^st for the academic year ending the preceding June 30th. The Commission will calculate the enrollment, persistence and graduation data and provide a draft report to the institution within fifteen business days of its submission. The institution shall thereafter have fifteen business days to review its report and provide any additional information necessary to ensure the accuracy of the report.
4. (d) Any qualifying institution that fails to timely submit its annual report, or the data necessary for the Commission to prepare the annual report, shall be considered to be out of compliance with its Institutional Participation Agreement with the Commission.

Note: Authority cited: Section 69433.7, Education Code. Reference: Section 69433.2, Education Code.

History

1. New article 4 (sections 30040-30044.5) and new section filed 5-23-2013; operative 7-1-2013 (Register 2013, No. 21). For prior history of section 30040, see Register 2011, No. 20. For prior history of article 4 (sections 30040-30046), see Register 78, No. 24.

2. Amendment of subsection (a) filed 12-4-2014; operative 4-1-2015 (Register 2014, No. 49).

3. Amendment filed 12-29-2025 as an emergency; operative 12-29-2025 (Register 2026, No. 1). A Certificate of Compliance must be transmitted to OAL by 6-29-2026 or emergency language will be repealed by operation of law on the following day.