1. (a) Upon an Institution's submission of enrollment records for MCS award consideration, the Commission shall determine preliminary MCS award eligibility and an initial award amount pursuant to Education Code Section 70022(a)(2) and Education Code Section 70023(b). Eligibility and initial award records will be posted to the MCS roster in WebGrants for Institutions to confirm student eligibility, apply any needed corrections and report MCS payments to eligible students through the Commission's WebGrants system.
2. (b) The Commission shall process payments and corrections submitted by Institutions per the agreed upon schedule for the academic year. The Commission shall send MCS funds via EFT.
3. (c) The Commission shall invoice Institutions with unused MCS fund balances after final reconciliation for the academic year.
4. (d) The Commission shall notify and instruct the Institution of any MCS Program changes due to statute and/or procedure through Grant Operations Memos and Grant Special Alerts posted publicly on the Commission website and distributed through the Commission's email Listserv.

5. (e) The Commission may perform a program review of the Institution's management of MCS funds for compliance with all applicable federal and state laws, and regulations.

   1. (1) Where the Commission determines an Institution has failed to substantially comply with its obligations under the MCS Program statutes and Section 30801 of these regulations, appropriate corrective measures shall be prescribed to restore compliance. Such corrective measures include but are not limited to:

      1. (A) The Institution may be directed to implement policy and procedural changes to improve MCS Program administration and to protect State funds.
      2. (B) Institution staff may be directed to participate in training related to MCS Program noncompliance.
6. (f) In annually providing Institutions the expected student contribution provided by Education Code Section 70022(a)(2)(D)(iii), the Commission shall round the expected student contribution to the nearest dollar that is divisible by 2 and 3, to account for both quarter and semester Institutional calculations.

Note: Authority cited: Sections 70021, 70022 and 70023, Education Code. Reference: Sections 70021, 70022 and 70023, Education Code.

History

1. New section filed 3-21-2024; operative 3-21-2024 (Register 2024, No. 12). Pursuant to Education Code section 70023(c) and (g), this action is a deemed emergency. A Certificate of Compliance must be submitted to OAL by 9-17-2024 or the emergency language will be repealed by operation of law on the following day.

2. New section refiled 9-19-2024; operative 9-19-2024 (Register 2024, No. 38). Pursuant to Education Code section 70023(c) and (g), this action is a deemed emergency. A Certificate of Compliance must be submitted to OAL by 12-18-2024 or the emergency language will be repealed by operation of law on the following day.

3. New section refiled 12-19-2024; operative 12-19-2024 (Register 2024, No. 51). Pursuant to Education Code section 70023(c) and (g), this action is a deemed emergency. A Certificate of Compliance must be submitted to OAL by 3-19-2025 or the emergency language will be repealed by operation of law on the following day.

4. Certificate of Compliance as to 12-19-2024 order, including amendment of subsection (a), repealer of subsection (b) and subsection relettering, transmitted to OAL 2-25-2025 and filed 4-9-2025; amendments operative 4-9-2025 pursuant to Government Code section 11343.4(b)(3) (Register 2025, No. 15).