1. (a) Determining the value of land and buildings

   1. (1) Land and buildings purchased by or donated to the applicant

      1. (A) The eligible project cost for land and buildings acquired by the applicant, whether purchased or donated, shall be the appraised value as determined by a certified appraiser no more than one year prior to the date of the Board's deadline for application.
      2. (B) When an existing building is purchased for conversion and will be a multipurpose building, the applicant shall provide an appraisal of only the public library portion of the building and site. [See definition: section 20430(ss)]

   2. (2) Appraisals of land and buildings

      1. (A) An appraisal is only required if the value of the land or building will be claimed as an eligible project cost or a local matching fund credit.
      2. (B) Appraisals of land and buildings to determine the best and highest use of the property shall be in conformance with the requirements of the Real Estate Appraiser's Licensing and Certification Law (Business and Professions Code sections 22300, et seq.).

      3. (C) Appraisals shall be performed by an appraiser who:

         1. 1. Has a State Certified General Real Estate Appraiser's License.
         2. 2. Is an independent appraiser, not an employee of the applicant, the applicant's library service provider, or the seller of the proposed public library site.

   3. (3) Contested appraisals

      If the appraisal is contested by the State Librarian or the applicant, one or more additional certified appraisals shall be obtained by the applicant. The difference in the appraisals shall be resolved by a determination of land value made by the California Department of General Services, Real Estate Division.

2. (b) Construction cost estimate

   1. (1) Format 1 [Construction Specification Institute (C.S.I.) Masterformat Divisions]

      1. (A) General Requirements.
      2. (B) Site Work.
      3. (C) Concrete.
      4. (D) Masonry.
      5. (E) Metals.
      6. (F) Wood and Plastics.
      7. (G) Thermal and Moisture Protection.
      8. (H) Doors and Windows.
      9. (I) Finishes.
      10. (J) Specialties.
      11. (K) Equipment.
      12. (L) Furnishings.
      13. (M) Special Conditions.
      14. (N) Conveying Systems.
      15. (O) Mechanical.
      16. (P) Electrical.

   2. (2) Format 2 [R. S. Means Assemblies Cost Data Manual]

      1. (A) Foundations.
      2. (B) Substructures.
      3. (C) Superstructures.
      4. (D) Exterior Closure.
      5. (E) Roofing.
      6. (F) Interior Construction.
      7. (G) Conveying.
      8. (H) Mechanical.
      9. (I) Electrical.
      10. (J) General Conditions.
      11. (K) Special.
      12. (L) Site Work.

   All applicants shall submit with the Application Form a projected construction cost estimate that is based on the conceptual plans and that has been prepared by an architect, engineer, or a construction cost estimator.

   The estimate shall be organized in one of the following formats, or in a similar estimating format, at the applicant's option.

3. (c) Determining normal public construction costs for new construction

   1. (1) Locality adjustment

      The current cost shall be modified utilizing the following “California Locality Adjustment Table by County.” The current cost figure is multiplied by the factor in the adjustment table to obtain the locally adjusted cost of public library buildings.

      California Locality Adjustment Table by County

      County

      Multiplier Factor

      Alameda

      1.15

      Alpine

      .98

      Amador

      .98

      Butte

      .94

      Calaveras

      .92

      Colusa

      .96

      Contra Costa

      1.14

      Del Norte

      1.05

      El Dorado

      1.04

      Fresno

      .98

      Glenn

      .96

      Humbolt

      1.05

      Imperial

      .97

      Inyo

      1.03

      Kern

      .97

      Kings

      .92

      Lake

      .98

      Lassen

      .98

      Los Angeles

      1.01

      Madera

      .91

      Marin

      1.13

      Mariposa

      .93

      Mendocino

      .92

      Merced

      .91

      Modoc

      .98

      Mono

      1.02

      Monterey

      1.07

      Napa

      1.05

      Nevada

      1.00

      Orange

      1.01

      Placer

      1.01

      Plumas

      .97

      Riverside

      .99

      Sacramento

      1.00

      San Benito

      1.04

      San Bernardino

      1.00

      San Diego

      .97

      San Francisco

      1.20

      San Joaquin

      .97

      San Luis Obispo

      .97

      San Mateo

      1.14

      Santa Barbara

      1.00

      Santa Clara

      1.17

      Santa Cruz

      1.05

      Shasta

      .98

      Sierra

      .97

      Siskiyou

      .98

      Solano

      1.07

      Sonoma

      1.04

      Stanislaus

      .93

      Sutter

      .93

      Tehama

      .98

      Trinity

      1.02

      Tulare

      .92

      Tuolumne

      .93

      Ventura

      .99

      Yolo

      .94

      Yuba

      .93

   2. (2) Inflation adjustment

      1. (A) The locally adjusted cost may then be increased by ¹/₅ percent per month for each month from January 1, 2002, through the estimated mid-point of construction of the project.
      2. (B) This figure shall be the eligible projected construction cost. This figure, or a lesser amount, shall be utilized as the normal public construction cost in the applicant's area unless justification for a higher figure can be made based upon recent local bidding experience.

   3. (3) Optional method

      1. (A) At the applicant's option, the locally adjusted cost figure may be replaced by averaging the construction contract cost per square foot for a minimum of three comparable public construction projects bid in the applicant's county within three years of the Board's deadline for application.
      2. (B) If three comparable public construction project bids cannot be found in the applicant's county within three years of the Board's deadline for application, this locally determined comparable cost approach cannot be utilized by the applicant.

      3. (C) Comparable public construction projects are:

         1. 1. Public libraries.
         2. 2. Community colleges.
         3. 3. Post offices.
         4. 4. Museums.
         5. 5. Courthouses.
         6. 6. City halls.
         7. 7. Auditoriums.
         8. 8. Convention centers.
         9. 9. Civic centers.
         10. 10. Senior citizen centers.
         11. 11. Public schools.
         12. 12. Recreation centers.

   4. (4) Contingency for new construction

      For projects with new construction an eligible contingency not to exceed 10% of the eligible projected construction cost may be utilized for any eligible cost in the project budget.

   5. (5) Costs in excess of normal public construction cost

      For projects where the projected construction cost exceeds the eligible projected construction cost, the applicant shall provide 100% of the supplemental funds necessary to construct the project at the higher cost.

   The normal public construction cost in the applicant's area for new construction, both new facilities and square footage for an addition, shall be based on the January 2002 cost per square foot figures for public library buildings, as determined by Marshall Valuation Service in Special Studies: Library Buildings. The cost per square foot for new facilities is $202, and the cost per square foot for square footage added to an existing building is $238. These figures do not include costs for land acquisition; site development, demolition, utilities, or landscaping; surface and under-building parking; works of art; shelving; furniture; built-in service desks, counters, workstations, or other casework; movable equipment; or architectural and engineering fees.

4. (d) Normal public construction costs in the applicant's area for remodeling

   1. (1) For remodeling projects, and for the remodeling portions of conversion and addition/remodeling projects, the normal public construction cost in the applicant's area is the eligible projected construction cost estimated by an architect, engineer, or construction cost estimator.
   2. (2) For remodeling projects, and for the remodeling portion of conversion and addition/remodeling projects, a contingency of not more than 15% of the projected cost for remodeling may be utilized in the project.
   3. (3) For addition/remodeling projects, and for the remodeling portion of conversion and addition/remodeling projects, an eligible contingency not to exceed 10% of the eligible projected construction cost of the new construction and an eligible contingency not to exceed 15% of the eligible projected construction cost for remodeling, may be utilized for any eligible cost in the project budget.

5. (e) Project budget

   1. (1) Amount of State matching funds.
   2. (2) Amounts and sources of all local matching funds.
   3. (3) Amounts and sources of all local supplemental funds.

   The project budget found in the Application Form [see section 20440, Appendix 1] shall include both eligible and ineligible project costs directly related to the public library construction project.

   The project budget shall also include the following sources of project revenue:

6. (f) Calculating the eligible project costs for multipurpose projects

   1. (1) Public library direct services areas eligible costs

      The applicant shall determine the eligible project costs for those areas that are dedicated to the delivery and support of public library direct services.

   2. (2) Common areas eligible costs

      For a multipurpose project, applicants shall determine the eligible cost of the common areas by calculating the public library's pro rata share of those costs.

   3. (3) Multipurpose project cost analysis

      An applicant proposing a multipurpose building project shall submit a cost analysis that has been prepared by an architect or construction cost estimator. The cost analysis shall compare the multipurpose project as a whole to the public library portion of the project, justifying the cost figures in the Multipurpose Project Budget section of the Application Form.

   For each budget line item in the project budget on the Application Form, applicants shall calculate the eligible project costs as follows:

7. (g) Projected Library Operating Budget

   1. (1) The initial library start-up expenses.
   2. (2) Annual operating expenses for the library.

   Applicants shall provide on the Application Form a library operating budget that projects:

Note: Authority cited: Section 19992, Education Code. Reference: Sections 19989, 19990, 19993, 19995 and 19996, Education Code.

History

1. New section filed 12-5-2001; operative 1-4-2002 (Register 2001, No. 49).