1. (a) Each electronic playing book system requires prior review and approval by the Bureau. To request review of the electronic playing book system, the form Application for Playing Book Approval, CGCC-CH3-01, referenced in subsection (b) of Section 12261, must be completed and submitted to the Bureau along with the following:

   1. (1) The applicable initial or amendment application processing fee and deposit per system, as required in Section 12090. During the review, the Chief of the Bureau may require any additional sums, pursuant to Title 11, California Code of Regulations. Section 2037, as are required to pay all costs and charges of the review. Additional deposits are due to the Bureau within fifteen (15) days from the date of the request for the required deposit. All costs and charges of the review must be paid before the Bureau may approve the electronic playing book system. The review concludes upon the Bureau's approval or denial of the electronic playing book system, or upon a request to withdraw the electronic playing book system from review. At the conclusion of the review, the Bureau must provide the applicant with an itemized accounting of the costs incurred and must cause a refund to be made of any unused portion of the deposit.

      1. (2) Printed playing book form, screen-shots or pictures of the form as it appears on the device, a copy of the current certification of the electronic playing book system, and a description of how a signature will be indicated, as specified in paragraph (5) of subsection (c) of Section 12262.
      2. (3) Certification from an independent gaming test laboratory that the electronic playing book system, including the software, the database, and a playing book device prototype, meets the requirements of this article. The certification must identify which technical test standard was used.
      3. (4) A chart of system access, providing the position titles, methods of authentication, and the permissions granted for any use of or access to the system. After initial approval, the Bureau must be notified in writing of any changes in the chart of system access within five business days of the change.

      4. (5) A written summary of the design and operation of the system, and at least one of the following:

         1. (A) A video of the system in operation to include how the system meets the technical requirements of Sections 12262 and 12263; or,
         2. (B) A prototype device with written instructions and necessary access to the system; or,
         3. (C) A live demonstration of the system in operation at a Bureau office or at another facility at the expense of the applicant.
      5. (6) The name and contact information of the IT technician responsible for the administration of the electronic playing book system, who must be available by phone to answer any questions during the Bureau's normal business hours.
   2. (b) The Bureau must notify the applicant in writing that a request or resubmitted request for an electronic playing book system approval is complete and accepted for filing or is deficient, and what is needed to correct any deficiencies, within 30 working days after the receipt of the request. The Bureau must review and approve or disapprove an initial or amended playing book system within 120 calendar days of receiving a completed request. The Bureau must send written notices to the primary owner or the primary owner's designated agent.

   3. (c) Security or system replacements or upgrades require certification of continued compliance with the requirements of this article by an independent gaming test laboratory and Bureau approval.

      1. (1) Security updates of a previously approved version do not require Bureau notification or approval, or certification by an independent gaming test laboratory.
      2. (2) Any update to software or system components developed by the licensee or an employee of the licensee requires notification to the Bureau within five business days of the update. That notice must include a description of the update and its necessity.

Note: Authority cited: Sections 19840, 19841 and 19984, Business and Professions Code. Reference: Sections 19826, 19841 and 19984, Business and Professions Code.

History

1. New section filed 10-18-2017; operative 1-1-2018 (Register 2017, No. 42).

2. Change without regulatory effect amending subsection (a) filed 1-2-2018 pursuant to section 100, title 1, California Code of Regulations (Register 2018, No. 1).

3. Amendment of subsection (a) filed 12-12-2020; operative 1-1-2021 pursuant to Government Code section 11343.4(b) (Register 2020, No. 51). Filing deadline specified in Government Code section 11349.3(a) extended 60 calendar days pursuant to Executive Order N-40-20.

4. Amendment of subsections (a)-(a)(1) filed 10-7-2021 as an emergency; operative 10-7-2021 (Register 2021, No. 41). A Certificate of Compliance must be transmitted to OAL by 4-5-2022 or emergency language will be repealed by operation of law on the following day.

5. Amendment of subsections (a)-(a)(1) refiled 4-4-2022 as an emergency; operative 4-4-2022 (Register 2022, No. 14). A Certificate of Compliance must be transmitted to OAL by 7-5-2022 or emergency language will be repealed by operation of law on the following day.

6. Amendment of subsections (a)-(a)(1) refiled 7-5-2022 as an emergency; operative 7-5-2022 (Register 2022, No. 27). A Certificate of Compliance must be transmitted to OAL by 10-3-2022 or emergency language will be repealed by operation of law on the following day.

7. Certificate of Compliance as to 7-5-2022 7. order, including further amendment of subsections (a)-(a)(1), transmitted to OAL 7-21-2022 and filed 9-1-2022; amendments effective 9-1-2022 pursuant to Government Code section 11343.4(b)(3) (Register 2022, No. 35).