1. (a) Be clearly related to an activity described in an approved marketing plan.
2. (b) Be for activities conducted during the period covered by the project agreement.

3. (c) Be documented by the cooperator, showing:

   1. (1) Dates of the activity.
   2. (2) Purpose of the activity.
   3. (3) Location of the activity.
   4. (4) Who conducted the activity.
   5. (5) Who participated in the activity. Identify groups or individuals.
   6. (6) The method of computing the reported contribution.
   7. (7) The method of computing the contributions of personnel, materials, facilities, services, and supplies expressed in terms of United States dollar value.

4. (d) Be verifiable by audit. The cooperator shall:

   1. (1) Keep a record of the methods used to compute the value of non-cash contributions.

   2. (2) Retain documents used as the basis for reporting contributions, these include:

      1. (A) If available, copies of invoices or receipts for expenses paid by the cooperator or third party cooperator; or
      2. (B) If invoices are not available, an itemized statement from the cooperator or third party cooperator as to what costs it incurred; or
      3. (C) If neither of the foregoing is available, a statement from the cooperator or third party cooperator as to what goods and services it provided; or
      4. (D) If none of the foregoing are available, a memo to the file of the cooperator's estimate of what contributions were made by the cooperator or third party cooperator, item by item, and the method used to assign a value to each. The memo to the file must contain the reason(s) that the documentation in (a) through (c) above could not be obtained.
5. (e) Be in addition to what would have been spent if there had been no foreign agricultural market development program.
6. (f) Be reported by the cooperator annually as specified in the project agreement showing contributions by country.

A claimed contribution shall:

Note: Authority cited: Sections 407, 58563 and 58574, Food and Agricultural Code. Reference: Sections 58563 and 58574, Food and Agricultural Code.

History

1. New Subchapter 2.5 (Article 1, Sections 1710-1712) filed 5-30-86; effective thirtieth day thereafter (Register 86, No. 22).