Cal. Code Regs. tit. 25, § 8054 – Application Requirements.

(a) Applications for local program fund commitments shall be made on form HCD O-001, California Housing Rehabilitation Program for Owner-Occupied Housing (CHRP-O), Local Program Application, dated 8/90 as set forth in subdivision (c) of this section. This form is provided by the department.
(b) The local entity may apply for additional funds from the program once all previously committed deferred payment loan funds have been expended. Requests for additional fund commitments shall be made on form HCD O-001, California Housing Rehabilitation Program for Owner-Occupied Housing (CHRP-O), Local program Application, dated 8/90 as set forth in subdivision(c) of this section. This form is provided by the department. Applications for additional fund commitments shall be selected pursuant to section 8055 of this subchapter.
(c) Copy of form HCD O-001, California Housing Rehabilitation Program for Owner-Occupied Housing (CHRP-O), Local Program Application, dated 8/90.
HCD O-001, 8/90
CALIFORNIA HOUSING REHABILITATION PROGRAM FOR OWNER-OCCUPIED HOUSING (CHRP-O)
LOCAL PROGRAM APPLICATION
California Department of Housing and Community Development Division of Community Affairs, CHRP-O P.O. Box 952054, 1800 Third Street, Sacramento, California 94252-2054 (916) 323-3178
This application, if approved for funding, will be a part of your Standard Agreement with the department. All sections of this application, including Attachments and Exhibits must be complete and accurate.
PLEASE NOTE: When applying for additional funds, only those items which differ from the original application need be completed.
If there are any questions about the application, the process employed when applying for additional funding, or if you require technical assistance, please contact program staff at the above address or phone number.
SECTION I: APPLICATION SUMMARY
A. NAME OF APPLICANT:
B. APPLICANT ADDRESS:
C. CHIEF EXECUTIVE NAME AND TITLE:
D. CONTACT PERSON AND TITLE:
E. TELEPHONE NUMBER: (_____) _____________________________________________ FAX NUMBER: (_____)
F. LOCATION OF LOCAL PROGRAM:
G. AMOUNT OF FUNDS REQUESTED:
LOAN FUNDS:
$
GRANT FUNDS:
$
(UP TO 20% OF LOAN FUNDS)
H. ESTIMATED NUMBER OF HOUSEHOLDS TO RECEIVE CHRP-O LOANS:
I. ESTIMATED TOTAL COST OF REHABILITATION PER HOUSEHOLD:
J. ESTIMATED AMOUNT OF CHRP-O FUNDS PER HOUSEHOLD:
SECTION II: APPLICANT INFORMATION
A. APPLICANT
1. The Applicant is a (check one):
[ ] City
[ ] Redevelopment Agency
[ ] County
[ ] Indian Reservation or Rancheria
[ ] Nonprofit Corporation
[ ] Housing Authority
[ ] Other (specify)
2. Years organization has been involved in housing programs:
3. If applicant is a nonprofit corporation, attach IRS status, a copy of the corporation's most current tax return, and a statement of assets and liabilities. Label as “ATTACHMENT 1. NONPROFIT CORPORATION DOCUMENTS AND FINANCIALS.”
4. Attach a description of the applicant's experience and administrative skills for implementing a local housing rehabilitation program, using the following format:
Sources of Funds
Type of Program
Property Types
Dates
No. of Units
Funds Expended
Provide references from funding sources with whom you have worked in the programs noted above. Include names, addresses and phone numbers of contacts. Label as “ATTACHMENT 2. APPLICANT QUALIFICATIONS.”
B. SERVICE PROVIDERS (If you are retaining the services of a consultant, please provide the information below. If the services of more than one consultant are being used, please attach additional sheets.)
Consultant Name:
a. Address:
b. Phone number: (_____) _____________________________________________ Fax number: (_____)
c. Contact Person: _____________________________________________ Title:
Attach a summary of each consultant's experience in housing rehabilitation and qualifications for providing the services for which you will contract and a copy of a letter of intent executed by the consultant. Contracted services may include loan underwriting and origination services; construction services for inspections, work write-ups, cost estimates; use of escrows and fund control services; and attorney fees. Label as “ATTACHMENT 3. CONSULTANT QUALIFICATIONS AND COMMITMENT.”
SECTION III. LOCAL PROGRAM SUMMARY
A. GENERAL DESCRIPTION
1. 3. Provide the following information regarding performance goals for all units to be rehabilitated using CHRP-O funds:
  1. 4. Indicate below the estimated amount and percentage of CHRP-O loan funds which will be utilized for the following types of eligible uses of funds pursuant to Section 8044 of the program regulations:
    a.
    Rehabilitation work to correct code deficiencies:
    $
    %
    b.
    Rehabilitation work to correct incipient code deficiences:
    $
    %
    c.
    Construction of room additions:
    $
    %
    d.
    Rehabilitation work to ensure accessibility of the property to handicapped borrowers or dependents:
    $
    %
    e.
    General property improvements:
    $
    %
    f.
    Loan origination costs:
    $
    %
    g.
    Building permits and related government fees:
    $
    %
    h.
    Architectural, engineering and other technical consultant services related to the property rehabilitations:
    $
    %
  a.
  Indicate the estimated total number of owner-occupied properties to be rehabilitated:
  __________
  100%
  b.
  Of these, indicate the estimated number and percentage that will be very low-income households:
  __________
  %
  c.
  Of these, indicate the estimated number and percentage that will have three or occupied by more bedrooms:
  __________
  %
  Indicate the reasons that the numbers stated above were chosen. (These could include reasons such as previous program experience, a demonstrated need for rehabilitation of three-bedroom units, or a large proportion of very low-income households in the proposed local program area or areas of service.) Label as “ATTACHMENT 6. REHABILITATION GOALS.”
2. 5. Provide a budget, detailing the local entity's costs to process CHRP-O loans, including the cost of processing individual loans. Also identify the amount of payments which will be received for each loan from any other source of funding which is leveraged with CHRP-O funds in the administration of the local program. Label as “ATTACHMENT 7. ADMINISTRATIVE BUDGET.”
B. LOCAL PROGRAM DESIGN AND PROCESS
1. 1. Marketing plan - Discuss proposed marketing for specific service areas and population. Include a copy of any established waiting list.
2. 2. Screening procedures - Include a description of the criteria used in determining who will be placed on the local program waiting list, if any, and who will receive applications to apply for CHRP-O funds.
3. 3. Pre-construction processes - Include the process for inspections, preparation of work write-ups and cost estimates.
4. 4. Loan approval process - Include the methods of verifying income, credit history, mortgage liens, condition of title on the property, and value of property/appraisals for local and CHRP-O funds.
5. 5. Fund disbursement procedures - Include the timeframes for disbursing funds to contractors.
6. 6. Supervision of rehabilitation - Include construction management and monitoring and include how supervision of any owner-performed rehabilitation activities will differ from the supervision of construction performed by licensed contractors.
7. 7. Construction completion - Include file close-out procedures.
Describe the design and process of the proposed CHRP-O program and label as “ATTACHMENT 8. CHRP-O PROGRAM DESIGN.” Include information about the following:
C. TIMEFRAMES
State the anticipated timeframe for the CHRP-O program. This should include the date by which all loans made under this commitment will be submitted to the Department for approval, the date by which all projects will be in the construction phase, and the date by which all loan files will have been completed. Label as “ATTACHMENT 9. TIMEFRAMES.”
D. STAFFING
Provide a list of the staff assigned to implement and operate each of the following phases of the CHRP-O program: fund disbursement; loan approval; loan processing; and inspection services. Include a job description of the overall duties of each person who will work on the CHRP-O program, and a description of related experience for each staff person listed. Label as “ATTACHMENT 10. STAFFING DESCRIPTION.”
SECTION IV. LOCAL HOUSING NEEDS
A. LOCAL HOUSING NEED
1. 1. Provide the information requested below for the areas in which you intend to operate the CHRP-O program.
  a.
  Current estimated total owner-occupied properties:
  b.
  Current estimated total owner-occupied properties needing rehabilitation:
  c.
  Total properties vacant for sale as reported in the 1980 census data:
  d.
  Total owner-occupied properties as reported in the 1980 Census data:
  e.
  Total owner lower-income households paying 25% or more of income for monthly housing costs as reported in the 1980 census data:
  f.
  Of the current estimated total owner-occupied properties, indicate the estimated percentage that will need rehabilitation (b divided by a):
  g.
  Of the sum of the 1980 estimated total owner-occupied properties and the 1980 total properties vacant for sale, indicate the estimated percentage that were vacant for sale (c divided by the sum of d plus c):
  h.
  Of the total owner-occupied properties reported in the 1980 census, indicate the percentage that were affordable (the difference of d minus e, divided by d):
2. 2. Submit any documentation supporting the data reported above and label as “ATTACHMENT 11. LOCAL HOUSING NEED.”
B. LOCAL HOUSING PROGRAMS
1. 1. Indicate the status of the local housing element of the General Plan.
  a.
  Substantive compliance: ___________________________________
  (Substantive compliance is demonstrated by a letter from the Department which sets forth findings that the housing element adopted within the timeframes required by Section 65588 of the Government Code includes that substance essential to every requirement of Article 10.6, commencing with Section 65580, of Chapter 3 of Division 1 of Title 7 of the Government Code.)
  b.
  Procedural compliance: ___________________________________
  (Procedural compliance means that the local public entity has complied with all procedures required by law for the Department's review of a draft housing element, local adoption of the element, and submission of the adopted element to the Department.)
  c.
  Not in compliance: ___________________________________
  d.
  Not yet submitted to the department: ___________________________________
2. 2. Provide a copy of the most recent correspondence from the Department indicating the status of the housing element. If the local housing element is not in substantive compliance, the local agency may submit the current element and may receive an expedited review to determine its current status. Label as “ATTACHMENT 12. HOUSING ELEMENT STATUS.”
3. 3. Attach documentation, including applicable parts of the housing element or a letter from the jurisdiction in which the local program will operate, supporting the statements checked below. Label as “ATTACHMENT 13. LOCAL HOUSING PROGRAMS.” Check all applicable statements:
  a.
  The local program has received a commitment of financial or nonfinancial assistance from a local public entity.
  b.
  The service area has received a commitment for financial or nonfinancial assistance in support of lower-income housing from a source other than a local public entity.
  c.
  The local program is eligible for financial or nonfinancial assistance under a local public entity's program in support of lower-income housing, but has not received a commitment.
  d.
  The service area is located in a city or the unincorporated area of a county that has programs in support of lower-income housing, but is ineligible for these programs.
  e.
  None of the above apply.
C. Briefly discuss how the CHRP-O funds will be used to address the community's identified housing rehabilitation needs. Label as “ATTACHMENT 14. ADDRESSING REHABILITATION NEEDS.”
SECTION V. SOURCES OF FUNDS
A. Identify other sources of rehabilitation loan or grant funds available in the service area that will be leveraged with a CHRP-O deferred payment loan and label as “ATTACHMENT 15. FUNDING SOURCES.” Include the following information for each source:
1. 1. Source of funds
2. 2. Amounts available
3. 3. Status of availability
4. 4. Expiration dates
5. 5. Evidence of funding
6. 6. Terms and conditions
B. Describe the circumstances under which CHRP-O funds will be used alone or in combination with other available public or private funds. Include a specific description of all leveraging arrangements.
C. Attach letters of intent or support from each funding source listed in (a) above. Label as “ATTACHMENT 16. FUNDING SOURCE LETTERS.”
SECTION VI. RESOLUTION AND CERTIFICATIONS
A. GOVERNING BOARD RESOLUTION
Attach the resolution, duly executed by the governing board of the local entity granting authority to make application to the department for a funding commitment from the CHRP-O. Label as “ATTACHMENT 17. GOVERNING BOARD RESOLUTION.” A sample resolution is included in this application package as Exhibit B.
B. CERTIFICATIONS
Attach a certification signed by the Chief Executive of the local entity certifying that the information and statements provided in the application are true, accurate and complete to the best of the Chief Executive's knowledge. Label as “ATTACHMENT 18. CERTIFICATION AND COMMITMENT OF RESPONSIBILITY.” A sample form is included in the application as Exhibit C.
SECTION VII. LEGISLATIVE REPRESENTATIVES
Indicate all Legislators who represent any portion of the proposed service area.
Members of the Assembly
State Senators
District number:
District number:
Name:
Name:
District
District
Address:
Address:
City:
City:
District number:
District number:
Name:
Name:
District
District
Address:
Address:
City:
City:
SECTION VIII. EXHIBITS
Exhibit A - Attachment Checklist
Exhibit B - Local Entity Sample Resolution
Exhibit C - Local Entity Certification and Commitment of Responsibility
NOTE: Review your application and Attachments/Exhibits for completeness, as incomplete packages will not be rated.
EXHIBIT A
ATTACHMENT CHECKLIST
Check if
Check if
Applicable
Included
[ ]
[ ]
1.
NONPROFIT CORPORATION DOCUMENTS AND FINANCIALS
[ ]
[ ]
2.
APPLICANT QUALIFICATIONS
[ ]
[ ]
3.
CONSULTANT QUALIFICATIONS AND COMMITMENT
[ ]
[ ]
4.
MAP
[ ]
[ ]
5.
LOCAL PROGRAM SERVICE AREA: SPECIAL CHARACTERISTICS
[ ]
[ ]
6.
REHABILITATION GOALS
[ ]
[ ]
7.
ADMINISTRATIVE BUDGET
[ ]
[ ]
8.
CHRP-O PROGRAM DESIGN
[ ]
[ ]
9.
TIMEFRAMES
[ ]
[ ]
10.
STAFFING DESCRIPTION
[ ]
[ ]
11.
LOCAL HOUSING NEED
[ ]
[ ]
12.
HOUSING ELEMENT STATUS
[ ]
[ ]
13.
LOCAL HOUSING PROGRAMS
[ ]
[ ]
14.
ADDRESSING REHABILITATION NEEDS
[ ]
[ ]
15.
FUNDING SOURCES
[ ]
[ ]
16.
FUNDING SOURCE LETTERS
[ ]
[ ]
17.
GOVERNING BOARD RESOLUTION
[ ]
[ ]
18.
CERTIFICATION AND COMMITMENT OF RESPONSIBILITY
EXHIBIT B (SAMPLE RESOLUTION)
RESOLUTION NO. ____________________
THE GOVERNING BOARD OF
__________________________________________________________________________________________ (Title of Local Entity)
HEREBY AUTHORIZES THE SUBMITTAL OF AN APPLICATION FOR FUNDING, THE EXECUTION OF A STANDARD AGREEMENT AND ANY AMENDMENTS THERETO, AND ANY RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN THE CALIFORNIA HOUSING REHABILITATION PROGRAM FOR OWNER-OCCUPIED HOUSING AND SECURE A COMMITMENT OF FUNDS FROM THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT.
WHEREAS
A. _______________________________________________________ (name of Local Entity), a California ___________________________________ (type of Local Entity) organized and operated under the Constitution and laws of the State of California, wishes to receive a commitment of funds and participate in the California Housing Rehabilitation Program for Owner-Occupied Housing (hereinafter referred to as “CHRP-O”).
B. The California Department of Housing and Community Development (hereinafter referred to as the “department”) is authorized to make funds available for deferred payment loans for the purpose of financing housing rehabilitation and has issued a Notice of Funding Availability under CHRP-O.
C. The ________________________________________ (name of Local Entity) wishes to obtain from the department, a commitment of funds for the purpose of providing deferred payment loans to finance housing rehabilitation costs for eligible borrowers under a local housing rehabilitation program.
IT IS NOW RESOLVED THAT:
1. The _______________________________________________________ (name of Local Entity) shall submit to the department an application for participation in CHRP-O and to request a commitment of funds for the purpose of providing deferred payment loans to finance housing rehabilitation costs for eligible borrowers under a local housing rehabilitation program located in ___________________________________ (program location).
2. If the application is approved, the __________________________________________________ (name of Local Entity) is hereby authorized to enter into a standard agreement with the department for the purposes set forth in the application and approved by the department. It also may execute other instruments necessary or required by the department for participation in CHRP-O.
3. The __________________________________________________ (name of Local Entity) is further authorized to request amendments, including increases in fund commitments up to the maximum amounts approved by the department and to execute any and all documents required by the department to evidence and secure these amendments.
4. The ______________________________ (name of Local Entity) authorizes ________________________________________ [office of position titles of authorized person(s)] to execute in the name of the ____________________________________________________________ (name of Local Entity), the application, the standard agreement, and other documents necessary or required by the department for the participation in the CHRP-O, and any amendments thereto.
1. (1) that the local legislative body has been notified of the intent to apply for CHRP-O funds to assist in the operation of a local housing rehabilitation program in their jurisdiction;
2. (2) that the local program proposed in this application complements the implementation of existing local housing programs to preserve and increase the supply of low- and moderate-income housing;
3. (3) that a survey of the local program service area has been completed and the information regarding the condition of the housing in the service area is accurate;
4. (4) that the local entity has committed to make available the financial and other assistance specified in this application and will not use the CHRP-O funds to reduce the level of funding that is or will be available for housing rehabilitation in the service area.
5. (5) that the local entity is committed to achievement of the performance standards specified in this application;
6. (6) that the information, statements, and attachments contained in this application are, to the best of my knowledge and belief, true and correct.
  I authorize the Department of Housing and Community Development to contact any or all of the agencies listed in this application. All information contained in this application is acknowledged to be public information.
  Signature
  Title
  (Type Name)
  Date
PASSED AND ADOPTED THIS __________ day of __________, 19 ___, by the following vote:
AYES: _____ NAYS: _____ ABSTAIN: _____ ABSENT: _____
The undersigned ___________________________________ (title of officer) of the ___________________________________ (name of Local Entity) therebefore named does hereby attest and certify that the foregoing is a true and full copy of a resolution of the Governing Board adopted at a duly convened meeting on the date above-mentioned, which has not been altered, amended or repealed.
Signature
Date
NOTE:
This is intended to be a model for resolutions authorizing loan applications. Applicants may use their own format if it contains substantially all the authorizations in the model.
EXHIBIT C
California Housing Rehabilitation Program for Owner-Occupied Housing
LOCAL ENTITY CERTIFICATION AND COMMITMENT OF RESPONSIBILITY
Local Entity Name:
Location of Local Program:
I, ______________________________ (name), ___________________________________ (title), the official designated by the governing body, for the ________________________________________ (Local Entity), hereby certify that if approved by the department for a CHRP-O funding commitment, the ______________________________ (Local Entity) assumes the responsibilities specified in the California Housing Rehabilitation Program regulations and certifies to the following:
(d) A complete application shall consist of the following:
1. (1) a fully completed form HCD O-001, California Housing Rehabilitation Program for Owner-Occupied Housing (CHRP-O), Local Program Application, dated 8/90, accompanied by all attachments applicable to the local program under consideration; and
2. (2) any other information the department may require in order to determine the eligibility of the proposed local program, to evaluate or rate the proposed local program, or to determine that the applicant is capable of implementing and operating the proposed local program.

Note: Authority cited: Section 50668.5(g), Health and Safety Code. Reference: Sections 50079, 50091, 50661 and 50668.5(a), Health and Safety Code.

History

1. New section filed 11-30-89 as an emergency; operative 11-30-89 (Register 89, No. 49). A Certificate of Compliance must be transmitted to OAL within 120 days or emergency language will be repealed by operation of law on 3-30-90.

2. New section refiled 3-26-90 as an emergency; operative 3-30-90 (Register 90, No. 16). A Certificate of Compliance must be transmitted to OAL within 120 days or emergency language will be repealed by operation of law on 7-30-90.

3. New section filed 7-26-90 as an emergency; operative 7-26-90 (Register 90, No. 38). A Certificate of Compliance must be transmitted to OAL by 11-23-90 or emergency language will be repealed by operation of law on the following day.

4. Amendment of subsection (a) filed 8-27-90 as an emergency; operative 8-27-90 (Register 90, No. 42). A Certificate of Compliance must be transmitted to OAL by 12-26-90 or emergency language will be repealed by operation of law on the following day.

5. New section refiled 11-16-90 as an emergency; operative 11-16-90 (Register 90, No. 51). A Certificate of Compliance must be transmitted to OAL by 3-18-91 or emergency language will be repealed by operation of law on the following day.

6. Readoption of 8-27-90 order filed 12-21-90 as an emergency; operative 12-21-90 (Register 91, No. 7). A Certificate of Compliance must be transmitted to OAL by 4-22-91 or emergency language will be repealed by operation of law on the following day.

7. Certificate of Compliance as to 11-30-89 order, readopted and operative on 3-30-90, 7-26-90 and 11-16-90, including amendment of subsections (a), (b), (c) and (d) transmitted to OAL 11-30-90 and filed 12-31-90 (Register 91, No. 7).