1. (a) To maintain confidentiality of the adoption case record, the responsible public agency shall maintain copies of the following documents separate from the adoption case record:

   1. (1) The Request for Adoption Assistance (AAP 1).
   2. (2) The Eligibility Certification - Adoption Assistance Program (AAP 4), which verifies that the child meets the Adoption Assistance Program eligibility criteria specified in Section 35326.

   3. (3) The following documents relating to the determination of Federal eligibility:

      1. (A) Federal Eligibility Certification for Adoption Assistance Program (FC 8).
      2. (B) Income and Property Checklist for Federal Eligibility Determination - Adoption Assistance Program (FC 10).
   4. (4) Documentation supporting the determination of the amount and duration of payment made pursuant to Section 35333.
   5. (5) The initial Adoption Assistance Program Agreement (AD 4320).

   6. (6) Completed reassessment documents, including:

      1. (A) Reassessment Information - Adoption Assistance Program (AAP 3).
      2. (B) The Adoption Assistance Program Agreement (AD 4320) used as an amendment to the initial agreement.
   7. (7) Payment Instructions - Adoption Assistance Program (AAP 2).
   8. (8) All correspondence from the county, including notices of action.
   9. (9) State hearing decisions.
   10. (10) All AAP related correspondence from the adoptive parent, including supporting documentation submitted to the agency by the parent.
   11. (11) Any other correspondence relating to the determination of AAP eligibility or grant amount.

Note: Authority cited: Sections 10553 and 16118, Welfare and Institutions Code. Reference: Sections 16118, 16120 and 16120.05, Welfare and Institutions Code; and 42 USC 671 and 673.

History

1. New section filed 9-1-87; operative 10-1-87. Ed. Note: The printing of this regulation was delayed due to necessary reformatting (Register 88, No. 50). For history of former Chapter 3, see Register 88, No. 1.

2. Renumbering of article heading and amendment of section and Note filed 10-31-94 as an emergency; operative 11-1-94 (Register 94, No. 44). A Certificate of Compliance must be transmitted to OAL by 3-1-95 or emergency language will be repealed by operation of law on the following day.

3. Certificate of Compliance as to 10-31-94 order including repealer of subsection (a)(3)(C) and subsection relettering transmitted to OAL 2-27-95 and filed 4-10-95 (Register 95, No. 15).

4. Amendment of subsections (a)(5)-(a)(6)(B) filed 11-30-2000 as an emergency; operative 12-1-2000 (Register 2001, No. 13). A Certificate of Compliance must be transmitted to OAL by 3-30-2001 or emergency language will be repealed by operation of law on the following day.

5. Amendment of subsections (a)(5)-(a)(6)(B) refiled 3-30-2001 as an emergency; operative 3-31-2001 (Register 2001, No. 13). A Certificate of Compliance must be transmitted to OAL by 7-30-2001 or emergency language will be repealed by operation of law on the following day.

6. Certificate of Compliance as to 3-31-2001 order transmitted to OAL 7-27-2001 and filed 9-6-2001 (Register 2001, No. 36).

7. Amendment of subsection (a), repealer of subsection (a)(3)(B), subsection relettering and amendment of Note filed 11-10-2011; operative 12-10-2011 (Register 2011, No. 45).