1. (a) Procedures for securing the ballot images and ballot data, including but not limited to encrypted transmission of the files.
2. (b) Procedures for user login and passwords. At a minimum each user must have a unique login and password.
3. (c) Procedures for locking the ballot on demand server and/or client(s) in a secure enclosure, which may include, but not be limited to, a locked cabinet, secured laptop case or secured room. Nothing in this subsection shall be construed as requiring the server to be placed in a warehouse, as defined by these regulations.
4. (d) Procedures for securing the ballot paper, unfinished ballot cards, and/or ballot cards, respectively, while unattended and/or not in use.

5. (e) Procedures for daily ballot accounting. At a minimum the user shall log the following:

   1. (1) Name of the jurisdiction;
   2. (2) Name of the election;
   3. (3) Date of the election;
   4. (4) Tint and watermark assignment for said election;
   5. (5) Ballot card dimension;
   6. (6) Format;
   7. (7) Ballot type (e.g. permanent vote by mail, precinct, accessibility, daily vote by mail updates, duplicates, or ballot on demand);
   8. (8) Quantity of ballot paper or unfinished ballot cards taken from inventory, respectively;
   9. (9) Quantity of ballot cards produced, including a method for accounting for each ballot card activity (e.g. ballot submitted to voter, duplicate ballot card, Test Ballot, etc.);
   10. (10) Date of activity; and
   11. (11) Initial or name of employee responsible.
6. (f) Procedures for implementing chain of custody (e.g. two person rules) when producing ballot cards.
7. (g) Procedures for verification of the ballot style and ballot type printed on the ballot card against the voter registration record.

Any jurisdiction seeking approval to use a certified ballot on demand system shall submit procedures for use that include:

Note: Authority cited: Section 13004, Elections Code. Reference: Section 13004, Elections Code.

History

1. New section filed 1-11-2018; operative 1-11-2018 pursuant to Government Code section 11343.4(b)(3) (Register 2018, No. 2).