1. (a) Reimbursement may be allowed for all or part of the travel and moving expenses of persons who change their place of residence to accept employment with the state in an appointment to the position of International Trade Office Director at a foreign location under the following conditions:

   1. (1) appointee must be changing the place of residence in order to accept employment with the state, and
   2. (2) appointment is to be a position that is headquartered in a foreign country and more than 75 miles from the appointee's primary residence, and
   3. (3) the appointee is new to state employment or is being re-appointed to state employment after a permanent separation.

2. (b) Appointees who meet the criteria in subsection (a) may be approved to receive the following reimbursement of relocation expenses:

   1. (1) Reimbursement for the expenses for the movement and storage of household goods in accordance with sections 599.718.1, 599.719 and 599.724.1 of these regulations to a maximum of $10,000.
   2. (2) Reimbursement for one coach airfare to the new headquarters location for the appointee only.

3. (c) With advance approval from the Department, an appointee who meets the criteria in subsection (a) may, at the discretion of the appointing power be reimbursed for relocation expenses, in addition to those in subsections (b)(1) and (2) above, for all or part of the following:

   1. (1) Reimbursement for a maximum of 90 days of actual expense for temporary lodging and meals at the new headquarters location, limited to the conditions, and receipt requirements applicable to state employee travel reimbursements as set forth in section 599.619(a) of these regulations, not to exceed the lodging, meal and incidental rates as set forth by the U.S. Department of State section 925, Maximum Travel Per Diem Allowances for foreign Areas and Federal Travel Regulation Chapter 301, Appendix B, and as noted below. Reimbursement rates will be as follows:

      1. A. For the first 30 days, 100 percent of the employee's actual meal and lodging expenses; Up to 14 of the 30 days may be used for pre-move house hunting at the new headquarters location, reimbursable after the report date.
      2. B. If permanent housing has not been acquired within 30 days, reimbursement for an additional 30 days may be granted at 65 percent of actual expenses for meals and lodging.
      3. C. If permanent housing has not been acquired within 60 days, an additional 30 days may be granted at 55 percent of the actual expenses for meals and lodging. Reimbursement for temporary lodging will be terminated on the 91st day after arrival at the new headquarters or on the date permanent housing is acquired, whichever is first.
   2. (2) Reimbursement for up to $200 of receipted miscellaneous expenses at the new location for installation, connection or assembly of appliances, antennas or utilities that are related to the establishment of the new household. Deposits are not reimbursable.
4. (d) Advance approval of the appointing power and the Department of Finance is required on any reimbursement or combination of reimbursements under subsections (b) and/or (c) above which exceeds a total of $10,000. Claims for reimbursement of appointment relocation expenses under this regulation must be submitted no later than 6 months from the report date. No reimbursement will be issued prior to the appointee reporting to the new headquarters, or for expenses not approved, or not incurred, or for non-substantiated expenses, or for expenses provided or reimbursed in another way.

5. (e) If an appointee whose travel and moving expenses have been so paid does not continue his/her employment with that agency for a period of two years (unless the discontinuance of his/her employment was the result of death, prolonged illness, disability, change of administration, unacceptable assessment of the appointee by that agency, or similar eventualities beyond the control of the appointee as determined by the appointing power), he/she shall repay the following percentage of the amount received as reimbursement for such travel and moving expenses:

   100 percent if employed less than 6 months.

   75 percent if employed 6 months but less than 12 months.

   50 percent if employed 12 months but less than 18 months.

   25 percent if employed 18 months but less than 2 years.

6. (f) Upon completion of two years of satisfactory service in the position of International Trade Office Director, and immediately prior to a no fault termination of appointment or termination as a result of a change in administration, the appointee shall, upon approval of the appointing power, receive a one-time repatriation differential as follows:

   1. (1) Repatriation Differential payment will be equal to the total of the amounts reimbursed, upon appointment, for the movement of household goods and the one one-way coach air fare as provided in subsections (b)(1) and (2) above to a maximum of $5,000.
   2. (2) Should the appointment be terminated by the state before two years as a result of a change of administration, the repatriation differential shall be approved up to the amount in subsection (f)(1) above.
   3. (3) No other or additional repatriation relocation differential or reimbursement will be made.
7. (g) Items of expense not specifically provided for in this regulation shall not be reimbursed.

Reimbursement for relocation expenses for any new hire is at the discretion of the appointing authority. Other approvals may be required as noted. Application of this regulation precludes application of any part of section 599.723.1 of these regulations.

Note: Authority cited: Sections 3539.5 and 18502, Government Code. Reference: Section 19842, Government Code.

History

1. New section filed 10-31-2002; operative 11-1-2002. Submitted to OAL for printing only pursuant to Government Code section 3539.5 (Register 2002, No. 51).

2. Change without regulatory effect amending section and adding Note filed 10-13-2014 pursuant to section 100, title 1, California Code of Regulations (Register 2014, No. 42).