1. (a) Unless otherwise specified, receipts or vouchers are required for each item of expense of $25 or more. As specified in this regulation, receipts are also required for items of expense of less than $25. Receipts shall be submitted with claims for every item of transportation and/or business expense incurred while away from headquarters conducting state business except for actual expenses as follows:

   1. (1) Railroad and bus fares of less than $25 when travel is wholly within the State of California. However, vouchers must be submitted in the case of cash purchases of airplane travel, Pullman accommodations, extra-fare train, or travel by any common carrier outside of the state except taxi or hotel bus fares.
   2. (2) Street car, ferry fares, bridge and road tolls, local rapid transit system, taxi, shuttle or hotel bus fares, and parking fees of $10 or less for each continuous period of parking or each separate item of transportation expense noted in this item.
   3. (3) Telephone, facsimile, or other business charges related to state business of $5 or less.
2. (b) In the absence of a receipt, reimbursement shall be limited to the non-receipted amount above.
3. (c) Reimbursement will be claimed only for the actual and necessary expenses noted above. Regardless of the above exceptions, the approving officer may require additional certification and/or explanation in order to determine that an expense was actually and reasonably incurred. In the absence of a satisfactory explanation, the expense shall not be allowed. If there is reason to believe that inappropriate non-receipted expenses have been claimed, receipts may be required for each item of expense listed above for future travel.

The following language is effective October 1, 2024:

An excluded employee is defined in section 599.615.1(b) of these regulations.

Note: Authority cited: Sections 3539.5, 18502, 19815.4(d) and 19820, Government Code. Reference: Section 11030, Government Code.

History

1. New section filed by Department of Personnel Administration with the Secretary of State on 9-1-88; operative 10-1-88. Submitted to OAL for printing only pursuant to Government Code section 11343.8 (Register 88, No. 41).

2. Amendment filed 12-31-91 with Secretary of State by Department of Personnel Administration; operative 12-31-91. Submitted to OAL for printing only pursuant to Government Code 3539.5 (Register 92, No. 12).

3. Amendment of section heading and section filed 12-27-95; operative 1-1-96. Submitted to OAL for printing only pursuant to Government Code section 3539.5 (Register 95, No. 52).

4. Change without regulatory effect amending section and Note filed 10-13-2014 pursuant to section 100, title 1, California Code of Regulations (Register 2014, No. 42).

5. Amendment filed 9-25-2024; operative 9-25-2024 pursuant to Government Code section 3539.5(b). Submitted to OAL for filing and printing only pursuant to Government Code section 3539.5(b) (Register 2024, No. 39).