1. (a) Definitions

   1. (1) For purposes of this article, “contact” means communication by telephone, electronic mail, or written employment contact letter delivered by postal mail or other delivery service. Telephone contact means a live conversation with the candidate or a voicemail message left at the telephone number of record. If a voicemail cannot be left, the appointing power shall use another reasonable contact method, such as electronic mail or a written employment contact letter. The applicable response period in subdivision (c) runs from the date and time the live conversation occurs, the voicemail message is left, or the alternate contact is sent.
   2. (2) For purposes of this article, “eligible candidate” means an individual whose name appears on an employment list certified pursuant to Government Code section 19057.1 or 19057.3, including any combined certified list issued under those sections, and who has indicated a willingness to accept appointment under the specified conditions of employment. The term does not include persons whose names appear on State Restriction of Appointment and reemployment lists, unless expressly stated.
2. (b) Appointing powers shall contact all State Restriction of Appointments (SROA) and reemployment candidates on a certified list unless doing so conflicts with a memorandum of understanding reached pursuant to Government Code section 3517.5. In such cases the memorandum of understanding shall be controlling. Appointing powers may, at their discretion, contact any other eligible candidates on the certified eligible list.

3. (c) When an appointing power contacts a candidate under subdivision (b), the appointing power shall allow at least the following minimum time to respond. These minimum periods apply to all candidates contacted, including SROA and reemployment candidates:

   1. (1) Telephone: At least two business days after the date and time of the initial contact;
   2. (2) Mail: At least six business days after the date the written notice is sent;
   3. (3) Electronic Communication: At least six business days after the date the electronic notice is sent.

4. (d) Each contact shall provide candidates with a summary of the job vacancy and explain how to apply. At a minimum, the summary shall include:

   1. (1) The job control number;
   2. (2) The final filing date;
   3. (3) The hiring department's name and mailing address;
   4. (4) The job classification;
   5. (5) The salary range;
   6. (6) The job location;
   7. (7) The tenure and time base of the position; and,
   8. (8) Any additional information as determined by the Department.
5. (e) The appointing power shall document the method, date, and time of each contact and the candidate's response, if any, and shall maintain these records in accordance with section 26.
6. (f) Candidates on a certified list are not required to respond to a contact. After the applicable minimum response period expires, the appointing power may proceed with the certification process consistent with section 258.
7. (g) Appointing powers shall not make requests or statements that can be construed as discouraging candidates from pursuing appointment to a position.

Note: Authority cited: Section 18701, Government Code. Reference: Section 19050, Government Code.

History

1. New section filed 4-27-2017; operative 7-1-2017. Submitted to OAL for filing and printing only pursuant to Government Code section 18211 (Register 2017, No. 17).

2. Repealer and new section heading and section filed 4-29-2026; operative 7-1-2026 pursuant to Government Code section 18211. Submitted to OAL for filing and printing only pursuant to Government Code section 18214(d)(2) (Register 2026, No. 18).