1. (a) GIE owners must retain the following records for the time period specified by section 95356(b) and, upon request by CARB, provide these records to CARB staff within 30 days of the request:

   1. (1) All data, measurements, and documentation required pursuant to section 95354;
   2. (2) All data required to be reported pursuant to section 95355;
   3. (3) The location, either expressed as a physical address or a latitude and longitude, of each device included in the GIE inventory and each covered gas container and gas cart included in the inventory of containers reported pursuant to section 95354(a) and (h);
   4. (4) Documentation regarding the purchase and acquisition of any covered insulating gas and/or GIE (including but not limited to, contracts, material invoices, manufacturer warranties, and receipts), including any information used to justify the acquisition of SF₆ GIE after the phase-out date pursuant to section 95352(a)(2)-(4);
   5. (5) All information used to determine the values included in the calculations in sections 95353(b)-(g), (i), and (j);
   6. (6) All notifications sent to CARB pursuant to this subarticle, and any associated correspondence with CARB;
   7. (7) All SF₆ phase-out exemption requests, notifications of failures, and notifications of SF₆ GIE acquired in response to failures submitted to the Executive Officer pursuant to section 95357, any associated correspondence with CARB, and any information and documentation that the GIE owner uses as justification for the exemption in the request(s), including bids received pursuant to section 95357(l);
   8. (8) All requests sent to the Executive Officer for emergency event exemptions pursuant to section 95357.1, any associated correspondence with CARB, and any documentation that the GIE owner uses as justification in the request(s);
   9. (9) Documentation that allows for each GIE device included in the GIE inventory pursuant to section 95354(a) that has a serial number that is identical to the serial number of any other GIE device to be readily identified by the manufacturer serial number reported to CARB pursuant to section 95354(a)(3);
   10. (10) All documentation that supports and/or explains any revisions to previously submitted annual reports;
   11. (11) The method by which the amount of covered insulating gas in each gas cart will be determined, and for GIE owners who elect to use either the “mass flow meter method,” or the “container method,” as specified in sections 95354(j)(2)(C) and (A) respectively, the pressure that the gas cart will be brought to prior to measurement;
   12. (12) The tare weight of each gas container, which must be the same every year;
   13. (13) Any written safety or reliability requirements cited in SF₆ phase-out exemption requests pursuant to section 95357(d)(8)(D); and

   14. (14) For GIE owners that elect to perform nameplate capacity adjustments pursuant to section 95357.2:

       1. (A) All documentation submitted to the Executive Officer pursuant to section 95357.2, and any associated correspondence with CARB;
       2. (B) All data and measurements required to be recorded pursuant to section 95357.2;
       3. (C) Manufacturer temperature/pressure curves or other manufacturer-provided materials used to convert the initial system pressure to a temperature compensated initial system pressure for each GIE device subject to nameplate capacity adjustments pursuant to section 95357.2; and
       4. (D) Supporting documentation to demonstrate that the GIE device had compromised integrity, for any GIE device listed pursuant to section 95357.2(a)(1)(C) that was removed from regular use during the data year but for which a revised nameplate capacity was not determined pursuant to section 95357.2(b)(3).

2. (b) Retain all records required by this subarticle for a minimum of five calendar years;

   1. (1) GIE owners headquartered in California must retain all records at a location within California;
   2. (2) GIE owners headquartered elsewhere must retain all records at a location in California or at their business offices nearest to California;
   3. (3) Records required by this subarticle that were generated prior to January 1, 2022 are required to be retained for a minimum of three calendar years.

Note: Authority cited: Sections 38510, 38560, 38580, 39600 and 39601, Health and Safety Code. Reference: Sections 38560, 39600 and 39601, Health and Safety Code.

History

1. New section filed 6-17-2011; operative 6-17-2011 pursuant to Government Code section 11343.4 (Register 2011, No. 24).

2. Repealer and new section filed 12-30-2021; operative 1-1-2022 pursuant to Government Code section 11343.4(b)(3) (Register 2021, No. 53). (Filing deadline specified in Government Code section 11349.3(a) extended 60 calendar days pursuant to Executive Order N-40-20 and an additional 60 calendar days pursuant to Executive Order N-71-20.)