1. (a) In addition to meeting the requirements of Section 50604, all Supported Employment Programs shall maintain service records that accurately and adequately link the services billed to the IHSP of each consumer receiving services, including:

   1. (1) Consumer's name;
   2. (2) Job coach's name;
   3. (3) Date(s) of intervention;
   4. (4) Start and end times of intervention;
   5. (5) Purpose of intervention;
   6. (6) Location of intervention; and
   7. (7) Actions taken.

2. (b) In addition to (a), Supported Employment Individual Services Programs shall regularly submit to the Department and the billing regional center a completed Supported Employment Individualized Services Consumer Monthly Report, DS 1972 (1/05), no later than the 15th day of the following month. The report shall include for each consumer served and the aggregate calculation of the:

   1. (1) Name of the consumer;
   2. (2) Wages earned by each consumer and the average for the aggregate;
   3. (3) Hours worked by each consumer and the average for the aggregate;
   4. (4) Hours of intervention for each consumer and the average for the aggregate; and
   5. (5) Percentage of intervention for each consumer and the average for the aggregate.

3. (c) In addition to (a), Supported Employment Group Services Programs shall:

   1. (1) Maintain records documenting:

      1. (A) Occurrences or behaviors by a consumer that impede the progress of the group or the individual consumer; and
      2. (B) Any unusual circumstances or events that impact the stability of the group and/or individual consumer.

   2. (2) Regularly submit to the Department, the billing regional center and DOR (when one (1) or more consumers are in the Vocational Rehabilitation program and payment is required) a completed Supported Employment Group Services Consumer Monthly Report, DS 1964 (1/05), no later than the 15th day of the following month. The report shall include the following information:

      1. (A) Employer name and location;
      2. (B) Supported Employment Program name and vendor number;
      3. (C) Group ID number;
      4. (D) Name(s) of the job coach(es);
      5. (E) Date(s) of service;
      6. (F) Time in 15 minute increments of each consumer's workday, including lunch break;
      7. (G) Hourly wages (reported each July and January) earned by each consumer;
      8. (H) Monthly hours worked by each consumer;
      9. (I) Monthly Report preparer's name;
      10. (J) Each consumer productivity level;

      11. (K) Indication of regional center authorization for each of the following:

          1. 1. meal time supervision; and
          2. 2. staggered start and stop time.
      12. (L) Consumer Name;
      13. (M) UCI Number; and
      14. (N) Authorization Number.

Note: Authority cited: Section 11152, Government Code; and Section 4866, Welfare and Institutions Code. Reference: Sections 4854, 4859 and 4865, Welfare and Institutions Code.

History

1. New section filed 7-22-2004 as an emergency; operative 7-22-2004 (Register 2004, No. 30). A Certificate of Compliance must be transmitted to OAL by 11-19-2004 or emergency language will be repealed by operation of law on the following day.

2. Repealed by operation of Government Code section 11346.1(g) (Register 2004, No. 49).

3. New section refiled 11-29-2004 as an emergency; operative 11-29-2004 (Register 2004, No. 49). A Certificate of Compliance must be transmitted to OAL by 3-29-2005 or emergency language will be repealed by operation of law on the following day.

4. New section refiled 3-30-2005 as an emergency; operative 3-30-2005 (Register 2005, No. 13). A Certificate of Compliance must be transmitted to OAL by 7-28-2005 or emergency language will be repealed by operation of law on the following day.

5. Certificate of Compliance as to 3-30-2005 order, including amendment of section, transmitted to OAL 6-21-2005 and filed 8-1-2005; amendments operative 8-31-2005 (Register 2005, No. 31).