1. (a) The regional center shall retain, for three years after the termination of each contract for transportation service, a copy of the following documentation, as applicable:

   1. (1) The executed contract, if a written contract is required;
   2. (2) The RFP;
   3. (3) Each opened bid;

   4. (4) Documentation indicating the:

      1. (A) Number of bids received;
      2. (B) Number of bids that meet the format and bid submission requirements specified in the RFP;
      3. (C) Number of bids that meet the criteria specified in Section 58533(a)(4) and (5);
      4. (D) Names of bidders, and vendor identification number, if any;
   5. (5) Each completed evaluation form and supporting documentation used during the bid evaluation process;
   6. (6) Name and vendor identification number of selected bidder;
   7. (7) Selected bidder's rate of payment and basis for payment;
   8. (8) A copy of any protest received, all documents relating to it, and the resolution of the protest;
   9. (9) The evaluation committee's explanation and supporting documentation for the award of the contract;

   10. (10) For negotiated rate contracts and contracts in which the rate of payment is based on a cost statement:

       1. (A) A written explanation for the selection of the vendor; and
       2. (B) A written analysis showing that transportation service will be provided in a cost-effective manner;
   11. (11) The vendor's insurance policy pursuant to Title 17, California Code of Regulations, Section 54342(a)(78)(C) and (82)(A);
   12. (12) A copy of any contract amendments;
   13. (13) A written explanation of the necessity to amend the contract;
   14. (14) Documentation indicating that the needs of the consumers will appropriately be met;
   15. (15) Documentation showing that the transportation service will be provided in a cost-effective manner; and
   16. (16) The Form DS2 (7/91), entitled Transportation Cost Statement.

Note: Authority cited: Sections 4405, 4631, 4648, 4690 and 4690.1, Welfare and Institutions Code; and Section 11152, Government Code. Reference: Sections 4631, 4648, 4648.3 and 4690.1, Welfare and Institutions Code.

History

1. New section filed 9-26-91; operative 9-26-91 pursuant to Government Code section 11346.2(d) (Register 92, No. 10).

2. Change without regulatory effect amending subsection (a)(6) filed 1-17-97 pursuant to section 100, title 1, California Code of Regulations (Register 97, No. 3).

3. Amendment of section and Note filed 4-25-2000; operative 5-25-2000 (Register 2000, No. 17).