1. (a) Collecting Information. On June 1 of each year, the supervisor of each board unit which maintains information on persons shall submit the following information to the information practices coordinator:

   1. (1) The title of each records system maintained;
   2. (2) A brief description of the type of information maintained and the categories and approximate number of persons on whom files are maintained in each records system;
   3. (3) The major use of the information;
   4. (4) The retention period and disposal policies;
   5. (5) The general sources of the information;
   6. (6) The types of persons or agencies to whom the information is disclosed.
2. (b) Filing. Upon receipt of the information the Information Practices Act coordinator shall review the material and submit the information to the Office of Information Practices by July 1.

Note: Authority cited: Section 5076.2, Penal Code. Reference: Sections 1798-1798.76, Civil Code.