1. (2) A dealer cooperative shall prepare its financial records in a prudent and responsible manner.

2. (b) As part of a stewardship program, the following records shall be prepared and retained for each beverage container redemption transaction:

   1. (1) The date the beverage container material was received from the customer redeeming the empty beverage containers. This shall be demonstrated by the use of a daily customer log that includes each customer's printed first and last name and signature, or another method sufficient to track the redemption of individual customers that is described in the dealer cooperative's stewardship plan.
   2. (2) The date when payment is made to the customer.
   3. (3) The address where the customer redeemed or delivered the material.
   4. (4) The method of redemption.
   5. (5) The payment amount made to the customer by material type.

3. (c) As part of a stewardship program, the following records shall be prepared and retained for any material received for which the refund value was not paid to a customer:

   1. (1) The date the material was received.
   2. (2) An explanation as to why the refund value was not paid to a customer (e.g., system failure, ineligible for refund value, or customer not identifiable).
   3. (3) The total weight or count of materials by material type.
   4. (4) An explanation of how the material was managed (e.g., shipped to a processor as scrap or sent to a solid waste facility).
   5. (5) Whether scrap value was paid for the material and the amount of scrap value paid.
4. (d) A dealer cooperative shall maintain records of dealer cooperative stewardship fees assessed on dealer members and how the dealer cooperative stewardship fees were utilized.

5. (e) Records maintained as part of a stewardship program shall be suitable for examination, including both of the following:

   1. (1) Records shall be legible.

   2. (2) Records shall be stored in a secured area where the records are protected from debris, moisture, contamination, hazardous waste, fire, and theft.

      (f)(1) A dealer cooperative shall provide immediate access to the department to any original record required by the Act or this chapter. Immediate access may include physical inspection of the record at any redemption site or location identified in the approved stewardship plan.

   3. (2) A dealer cooperative shall transfer any original record required by the Act or this chapter to the department in the form and manner requested by the department within 10 days of the request.
6. (g) A dealer cooperative is subject to the record retention period required pursuant to section 2085(b).

(a)(1) If a dealer cooperative is required to prepare annual audited financial statements pursuant to section 12586(e) of the Government Code, the dealer cooperative shall electronically submit those annual audited financial statements to the department no later than nine months after the close of the fiscal year to which the statements relate.

Note: Authority cited: Sections 14530.5 and 14578.5, Public Resources Code. Reference: Sections 14552, 14553, 14578 and 14578.5, Public Resources Code.

History

1. New article 4 (sections 2380-2382) and section filed 4-24-2025; operative 4-24-2025 pursuant to Government Code section 11343.4(b)(3) (Register 2025, No. 17).