1. (a) The manufacturer shall maintain sufficient records to enable the Executive Officer to conduct an analysis of the adequacy of the recall campaign. The records shall include, for each class or category of vehicle or engine, but need not be limited to, the following:

   1. (1) Engine family involved and recall campaign number as designated by the manufacturer.
   2. (2) Date owner notification was begun, and date completed.
   3. (3) Number of vehicles or engines involved in the recall campaign.
   4. (4) Number of vehicles or engines known or estimated to be affected by the nonconformity.
   5. (5) Number of vehicles or engines inspected pursuant to the recall plan and found to be affected by the nonconformity.
   6. (6) Number of inspected vehicles or engines.
   7. (7) Number of vehicles or engines receiving repair under the recall plan.
   8. (8) Number of vehicles or engines determined to be unavailable for inspection or repair under the recall plan due to exportation, theft, scrap- ping, or for other reasons (specify).
   9. (9) Number of vehicles or engines determined to be ineligible for recall action due to removed or altered components.
   10. (10) A listing of the identification numbers of vehicles or engines subject to recall but for whose repair the manufacturer has not been invoiced. This listing shall be supplied in a standardized computer data storage device to be specified by the Executive Officer. The frequency of this submittal as specified in subsection (c) below, may be changed by the Executive Officer depending on the needs of recall enforcement.
   11. (11) Any service bulletins transmitted to dealers which relate to the nonconformity and which have not previously been submitted.
   12. (12) All communications transmitted to vehicle or engine owners which relate to the nonconformity and which have not previously been submitted.
2. (b) If the manufacturer determines that the original responses to subsections (a)(3) and (4) of these procedures are incorrect, revised figures and an explanatory note shall be submitted. Responses to subsections (a)(5), (6), (7), (8), and (9) shall be cumulative totals.
3. (c) Unless otherwise directed by the Executive Officer, the information specified in subsection (a) of these procedures shall be included in six quarterly reports, beginning with the quarter in which the notification of owners was initiated, or until all nonconforming vehicles or engines involved in the campaign have been remedied, whichever occurs sooner. Such reports shall be submitted no later than 25 days after the close of each calendar quarter.

4. (d) The manufacturer shall maintain in a form suitable for inspection, such as computer information storage devices or card files, and shall make available to the Executive Officer or his or her authorized representative upon request, lists of the names and addresses of vehicle or engine owners:

   1. (1) To whom notification was given;
   2. (2) Who received remedial repair or inspection under the recall plan; and
   3. (3) Who were denied eligibility for repair due to removed or altered components.
5. (e) The records and reports required by these procedures shall be retained for not less than one year beyond the useful life of the vehicles or engines involved, or one year beyond the reporting time frame specified in subsection (c) above, whichever is later.

For purposes of this section, any cross-referenced section in title 13 or title 17 of the California Code of Regulations shall refer to the section identified as the alternative version “(Alternative)” for the corresponding section, to the extent an alternative version of that section exists.

Note: Authority cited: Sections 39600, 39601. 43013, 43018 and 43105, Health and Safety Code. Reference: Health and Safety Code Sections 43000, 43009.5, 43013, 43018, 43101, 43104, 43105, 43106, 43107 and 43204-43205.5, Health and Safety Code.

History

1. New section filed 10-2-2025 as an emergency; operative 10-2-2025 (Register 2025, No. 40). A Certificate of Compliance must be transmitted to OAL by 4-1-2026 or emergency language will be repealed by operation of law on the following day.

2. New section refiled 3-26-2026 as an emergency; operative 4-1-2026 (Register 2026, No. 13). A Certificate of Compliance must be transmitted to OAL by 6-30-2026 or emergency language will be repealed by operation of law on the following day.