1. (a) A business partner shall notify the BPA Program Administrator within the timeframes identified for the changes listed in Sections 225.42(a)(1) through (7) of these regulations on a Business Partner Automation Program Application for Changes form, REG 4026 (Rev. 1/2017), which is hereby incorporated by reference. The completed and signed Business Partner Automation Program Application for Changes form shall be sent by scanning and emailing to the DMV ROD Business Partner Automation group email box at [email protected], by U.S. mail or private courier to the Department of Motor Vehicles, BPA Program Administrator, 2415 1st Avenue, MS C383, Sacramento, CA 95818. The following changes shall be entered on the Business Partner Automation Program Application for Changes form:

   1. (1) Closing a site, identified by the site identification number. The business partner shall notify the BPA Program Administrator no more than five days after the closure of the site.
   2. (2) Changing the business, corporate, or limited liability company or DBA name. The business partner shall notify the BPA Program Administrator no more than 20 days after the effective date of the name change.
   3. (3) Adding a site. A nonrefundable processing fee of $232 shall be submitted to the BPA Program Administrator with the Business Partner Automation Program Application for Changes form when a business partner adds a site after receiving their permit.
   4. (4) Changing the address of a principal place of business or site; or changing processing address only. The business partner shall notify the BPA Program Administrator no less than 20 days prior to the address change.
   5. (5) Adding an employee. A business partner shall not permit an employee to access DMV inventory or data unless the business partner has complied with the requirements of Section 225.03(d) of these regulations and has received approval from the department under Section 225.18(c) for the employee to have access to DMV inventory and data.

   6. (6) Deleting an employee. The business partner shall notify the BPA Program Administrator no more than five days after deleting an employee from the BPA program. The business partner shall identify the reason for deleting an employee.

      1. (A) A business partner that terminates an employee for cause related to honesty, integrity, good character and reputation, pursuant to Vehicle Code section 1685, shall notify the BPA Program Administrator no more than one day after the termination date.
      2. (B) A business partner that terminates an employee for cause unrelated to honesty, integrity, good character and reputation, pursuant to Vehicle Code section 1685, shall notify the BPA Program Administrator within five days after the termination date.
   7. (7) Changing controlling director(s) and/or officer(s); changing member(s) of a limited liability company; changing management and/or supervising BPA personnel; or changing partner(s) or stockholder(s). The business partner shall notify the BPA Program Administrator no more than 20 days after the effective date of the change.
   8. (8) Changing a preapproved floorplan and/or adding a terminal. The business partner shall notify the BPA Program Administrator no less than 20 days prior to the change.
   9. (9) Change of “Doing Business As” (DBA) name.
   10. (10) Change of mailing address.

2. (b) A business partner shall notify the BPA Program Administrator in a signed and written notification on business partner letterhead and sent by scanning and emailing to the DMV ROD Business Partner Automation group email box at [email protected], U.S. mail, or private courier no more than five days after the effective date of the following changes:

   1. (1) Change of operations contact person.
   2. (2) Change of registered agent for service of process.

3. (c) A business partner shall notify the BPA Program Administrator in a signed and written notification on business partner letterhead and sent by scanning and emailing to the DMV ROD Business Partner Automation group email box at [email protected], U.S. mail, or private courier at least 60 days prior to the effective date of a change of the account number identified pursuant to Section 225.30 of these regulations.

   1. (1) A change of the account number shall require a new Electronic Fund Transfer Authorization Agreement for Preauthorized Payments, REG 4051 (REV. 12/2011) (EFT contract) pursuant to Section 225.30 of these regulations.
4. (d) The business partner shall notify the BPA Program Administrator in a signed and written notification on business partner letterhead and sent by scanning and emailing to the DMV ROD Business Partner Automation group email box at [email protected], U.S. mail, or private courier within seven days of a change of telephone number.

Note: Authority cited: Sections 1651 and 1685, Vehicle Code. Reference: Sections 1652, 1653 and 1685, Vehicle Code.

History

1. New section filed 7-5-2002 as an emergency; operative 7-5-2002 (Register 2002, No. 28). A Certificate of Compliance must be transmitted to OAL by 11-4-2002 or emergency language will be repealed by operation of law on the following day.

2. New section with amendments refiled 11-4-2002 as an emergency; operative 11-4-2002 (Register 2002, No. 45). A Certificate of Compliance must be transmitted to OAL by 3-4-2003 or emergency language will be repealed by operation of law on the following day.

3. New section refiled 3-3-2003 as an emergency, including amendment of subsections (a) and (a)(6)(A) and new subsection (a)(6)(B); operative 3-3-2003 (Register 2003, No. 10). A Certificate of Compliance must be transmitted to OAL by 7-1-2003 or emergency language will be repealed by operation of law on the following day.

4. Editorial correction of subsection (a)(6) (Register 2003, No. 33).

5. Certificate of Compliance as to 3-3-2003 order transmitted to OAL 6-27-2003 and filed 8-11-2003 (Register 2003, No. 33).

6. Amendment of subsection (a) filed 2-22-2006; operative 3-24-2006 (Register 2006, No. 8).

7. Amendment filed 6-29-2012; operative 7-1-2012 pursuant to Government Code section 11343.4 (Register 2012, No. 26).

8. Amendment of subsections (a), (a)(3), (a)(6)(A)-(B) and (c)(1) filed 11-13-2017; operative 1-1-2018 (Register 2017, No. 46).

9. Amendment of subsections (a), (b), (c) and (d) filed 11-5-2025; operative 11-5-2025 pursuant to Government Code section 11343.4(b)(3) (Register 2025, No. 45).