1. 1. Each record and report required to be maintained by this Article is available for inspection and copying by the Department during a laboratory’s normal business hours;
2. 2. The Department is permitted to remove copied records and reports from a laboratory;

3. 3. The licensee or applicant maintains records and reports of compliance testing for at least five years after the date of compliance testing, with:

   1. a. All records and reports for at least the most current two years maintained onsite at the laboratory and the remaining records and reports stored in a secure storage facility;
   2. b. Each hard copy document containing data either maintained as a hard copy document or scanned into a PDF file or another electronic file format that preserves an exact copy of the hard copy data; and
   3. c. All instrument-generated electronic data maintained in a reproducible format from which reports can be produced and printed;
4. 4. No portion of a record or report of compliance testing is altered or deleted to hide or misrepresent any part of the data;
5. 5. The licensee or applicant produces all records and reports requested by the Department within 24 hours after the request or, if the licensee or applicant requests a period longer than 24 hours, the longer period of time agreed upon by the Department;
6. 6. Upon Department request, the licensee or applicant makes available for inspection and copying the requested data from non-Arizona compliance samples;

7. 7. A compliance testing record contains:

   1. a. Sample information, including the following:

      1. i. A unique sample identification assigned at the laboratory,
      2. ii. The location or location code of sample collection,
      3. iii. The sample collection date and time,
      4. iv. The type of testing to be performed, and
      5. v. The name of the individual who collected the sample;
   2. b. The name and address of the client submitting the sample to the laboratory;
   3. c. The name of the individual who submitted the sample to the laboratory;
   4. d. The date and time of receipt of the sample at the laboratory;
   5. e. The name of the individual who received the sample at the laboratory;
   6. f. The dates and times of testing, including the date and time of each critical step;
   7. g. The actual results of compliance testing, including all raw data, work sheets, and calculations performed;
   8. h. The actual results of quality control data validating the test results, including the calibration and calculations performed;
   9. i. The name of each analyst or who performed the testing; and
   10. j. A copy of the final report; and

8. 8. A final report of compliance testing contains:

   1. a. The name, address, and telephone number of the laboratory;
   2. b. The license number assigned to the laboratory by the Department;
   3. c. Actual scientifically valid and defensible results of compliance testing in appropriate units of measure, obtained in accordance with an approved method and quality assurance plan;
   4. d. Qualified results of compliance testing not obtained in accordance with an approved method and quality assurance plan;
   5. e. A list of each approved method used to obtain the reported results;

   6. f. Sample information, including the following:

      1. i. The unique sample identification assigned at the laboratory,
      2. ii. The location or location code of sample collection,
      3. iii. The sample collection date and time,
      4. iv. The name of the individual who collected the sample,
      5. v. The name of the client that submitted the sample to the laboratory, and
      6. vi. The name of the individual who submitted the sample to the laboratory;
   7. g. The date of analysis for each parameter reported;
   8. h. The date of the final report; and
   9. i. The laboratory director’s or designee’s signature.

A licensee or applicant shall ensure that:

Historical Note

Adopted effective December 20, 1991 (Supp. 91-4). Former Section R9-14-617 renumbered to R9-14-618; new Section R9-14-617 renumbered from R9-14-616 and amended effective June 20, 1997 (Supp. 97-2). Former Section R9-14-617 renumbered to R9-14-618; new Section R9-14-617 renumbered from R9-14-615 and amended by final rulemaking at 7 A.A.R. 184, effective December 15, 2000 (Supp. 00-4). Amended by final rulemaking at 12 A.A.R. 4798, effective December 5, 2006 (Supp. 06-4). Amended by final rulemaking at 22 A.A.R. 2683, effective October 1, 2016 (Supp. 16-3).