1. A. A licensee providing a field trip for an enrolled child shall:

   1. 1. Obtain written permission from a parent before the enrolled child participates in a field trip including the:

      1. a. Date and description of the field trip;
      2. b. Times of departure from and return to the facility; and
      3. c. Name, street address, and telephone number, if any, of the field trip destination;

   2. 2. Prepare a written field trip plan including:

      1. a. The name of each participating enrolled child, staff member, and other individuals on the field trip;
      2. b. The times of departure from and return to the facility;
      3. c. If applicable, the license plate number of any motor vehicle used on the field trip; and
      4. d. The name, street address, and telephone number, if any, of the field trip destination; and
   3. 3. Maintain the written permission in subsection (A)(1) and written field trip plan in subsection (A)(2) on facility premises for 12 months after the date of the field trip.

2. B. A licensee shall ensure that a staff member taking enrolled children on a field trip carries the following on the field trip:

   1. 1. Documentation of the Emergency, Information, and Immunization Record including the attached immunization record or exemption affidavit, of each enrolled child participating in the field trip;
   2. 2. A copy of the written field trip plan required in subsection (A)(2);
   3. 3. A list stating the name of each participating enrolled child; and
   4. 4. Sufficient water to meet the needs of each enrolled child participating in the field trip.

3. C. A staff member shall verify the presence of each enrolled child and place a checkmark next to the enrolled child’s name on the list required in subsection (B)(3) for each enrolled child who is present at the following times:

   1. 1. At the beginning of the field trip or when boarding the motor vehicle,
   2. 2. Upon arrival and each hour while at the field trip destination,
   3. 3. When preparing to leave the field trip destination or when boarding the motor vehicle to return to the facility, and
   4. 4. When reentering the facility at the conclusion of the field trip.
4. D. A licensee shall ensure that each enrolled child participating in a field trip is wearing in plain view a written identification stating the facility’s name, address, and telephone number.
5. E. A licensee shall also ensure that each enrolled child is wearing out of view a written identification stating the enrolled child’s name.
6. F. If a licensee uses a motor vehicle volunteered by a parent or other individual for a field trip, a licensee shall determine before the field trip begins that the motor vehicle is in compliance with R9-5-517(A)(3) and (4) and that the motor vehicle driver is in compliance with R9-5-517(B)(1) and (2).
7. G. When six or more enrolled children are participating in a field trip, a licensee shall ensure that a child educator and at least one additional staff member are present on the field trip, including in each motor vehicle.
8. H. A licensee may use the written permission required in subsection (A) annually for multiple field trips to the same destination.

Historical Note

New Section made by final rulemaking at 31 A.A.R. 2015 (June 27, 2025), effective August 3, 2025 (Supp. 25-2).