1. A. The designee of a hospital shall:

   1. 1. Upon the request of the Department and no more often than once per month, prepare a report, in a format specified by the Department, identifying all individuals:

      1. a. Who are patients or the mothers of patients; and

      2. b. Whose:

         1. i. Discharge date is within the time period for which the report is being prepared, as specified in subsection (A)(2)(d); and
         2. ii. Medical records include for the principal diagnosis, a secondary diagnosis, or a procedure performed on the individual, an ICD Code for a diagnosis or a procedure code specified in a list provided to the hospital by the Department;

   2. 2. Include the following information in the report specified in subsection (A)(1):

      1. a. The name, address, and telephone number of the hospital, or the identification number assigned by the Department to the hospital;
      2. b. The name, telephone number, and e-mail address of the designee of the hospital;
      3. c. The date the report was completed;
      4. d. The time period for which the report is being prepared; and

      5. e. For each patient or the mother of the patient:

         1. i. The patient’s or mother’s medical record number;
         2. ii. The name of the patient or patient’s mother, if available, and, if applicable, any other name by which the patient or patient’s mother is known;
         3. iii. The patient’s gender and date of birth, if applicable;
         4. iv. The admission and discharge dates;
         5. v. The principal and secondary diagnoses or the ICD Codes for the principal and secondary diagnoses for the patient or patient’s mother; and
         6. vi. The codes for procedures provided to the patient or patient’s mother; and
   3. 3. Submit the report specified in subsection (A)(1) to the Department, in a format specified by the Department, within 30 calendar days after the Department’s request.

2. B. The designee of a prenatal diagnostic facility, high-risk perinatal practice, or clinic shall:

   1. 1. Upon the request of the Department and no more often than once per month, prepare a report, in a format specified by the Department, identifying all individuals:

      1. a. For whom a specified test was conducted, with test results indicating a diagnosis in a list provided by the Department; or
      2. b. Whose medical records include a principal diagnosis or secondary diagnosis specified in a list provided by the Department;

   2. 2. Include the following information in the report specified in subsection (B)(1):

      1. a. Either:

         1. i. The name, address, and telephone number of the prenatal diagnostic facility, high-risk perinatal practice, or clinic; or
         2. ii. The identification number assigned by the Department to the prenatal diagnostic facility, high-risk perinatal practice, or clinic;
      2. b. The name, telephone number, and e-mail address of the designee of the prenatal diagnostic facility, high-risk perinatal practice, or clinic;
      3. c. The date the report was completed;
      4. d. The time period for which the report is being prepared;
      5. e. The mother’s name, date of birth, and medical record number;
      6. f. The estimated gestational age of the patient at the time of the test or diagnosis, as applicable;
      7. g. The mother’s estimated date of confinement;
      8. h. The outcome of the pregnancy, if known;
      9. i. The location and date of the patient’s birth, if known;
      10. j. The patient’s gender, if known;
      11. k. The principal diagnosis and secondary diagnoses for the patient or the patient’s mother, as applicable; and

      12. l. Information about the test leading to the diagnosis, including:

          1. i. The type of test performed,
          2. ii. The date the test was completed, and
          3. iii. The results of the test; and
   3. 3. Submit the report specified in subsection (B)(1) to the Department, in a Department-provided format, within 30 calendar days after the Department’s request.

3. C. The designee of a genetic testing facility shall:

   1. 1. Prepare a report, in a format specified by the Department, for all individuals:

      1. a. Who are patients or the mothers of patients, and
      2. b. For whom the genetic testing facility performed a test specified in a list provided by the Department;

   2. 2. Include the following information in the report specified in subsection (C)(1):

      1. a. The name, address, and telephone number of the genetic testing facility, or the identification number assigned by the Department to the genetic testing facility;
      2. b. The name, telephone number, and e-mail address of the designee of the genetic testing facility;
      3. c. The date the report was completed;
      4. d. The month for which the report is being prepared, if reporting according to subsection (C)(3)(a); and

      5. e. For each patient or mother of a patient:

         1. i. If the test was performed on the patient:

            1. (1) The patient’s name, date of birth, and gender; and
            2. (2) The name of the patient’s parent or guardian;

         2. ii. If the test was performed on the mother of the patient:

            1. (1) The mother’s name and date of birth;
            2. (2) The estimated gestational age of the patient when the test was performed, if available; and
            3. (3) The mother’s estimated date of confinement when the test was performed, if available;
         3. iii. The name of the physician, registered nurse practitioner, or physician assistant who ordered the test for the patient or the patient’s mother; and

         4. iv. Information about the test, including:

            1. (1) The type of test performed on the patient or the patient’s mother,
            2. (2) The date the test was completed, and
            3. (3) The results of the test; and

   3. 3. Submit to the Department the report specified in subsection (C)(1) and a copy of the test results within 30 calendar days after either:

      1. a. The end of the month during which the test was completed, or
      2. b. The date of the test.

Historical Note

Adopted effective September 25, 1991 (Supp. 91-3). New Section R9-4-502 renumbered from R9-4-501 and amended by final rulemaking at 7 A.A.R. 712, effective January 17, 2001 (Supp. 01-1). Section repealed; new Section made by final rulemaking at 13 A.A.R. 1702, effective June 30, 2007 (Supp. 07-2). Amended by final rulemaking at 25 A.A.R. 3429, effective January 1, 2020 (Supp. 19-4).