1. A. Each BEP Operator shall maintain financial records of all operations as required by generally accepted accounting principles.

   1. 1. BEP Operators’ financial records shall be available for inspection by the Department and shall be retained by the BEP Operator for at least five years unless involved in an audit by the Department.
   2. 2. In the event of an audit, the BEP Operator shall retain records until the audit is closed and any Appeal is finalized as required under applicable retention schedules.

2. B. Each BEP Operator shall submit a monthly BEP Operator’s report to the Department by the date posted on the monthly billing statement issued by the BEP to each BEP Operator. The BEP Operator’s report shall be on a form prescribed by the Department, in consultation with the APOC, and shall include:

   1. 1. Gross sales, which shall include the total of all sales of goods plus vending machine income;
   2. 2. Allowable business expenses;
   3. 3. Net profit; and
   4. 4. Amount due per the set-aside schedule as described in R6-4-321.
3. C. Set-aside funds that are due and owing to the Department shall accompany the monthly BEP Operator’s report in the form of a personal check if an insufficient funds check has not been submitted in the preceding 12 months, otherwise by certified check or money order.
4. D. Each BEP Operator shall submit to the Department an annual inventory report, which shall be on a form prescribed by the Department.
5. E. Each BEP Operator shall provide copies of any records and accounts regarding the operation of a Business Facility requested by the Department.

Historical Note

Adopted effective May 7, 1990 (Supp. 90-2). Amended by final rulemaking at 31 A.A.R. 3921 (October 3, 2025), effective November 2, 2025 (Supp. 25-3).