1. A. The Board office shall complete an administrative completeness review within 24 days from the date of the receipt of an application for a permit.

   1. 1. Within 30 calendar days of receiving an initial or renewal application for a General Anesthesia and Deep Sedation permit, parenteral sedation permit, Oral Sedation permit or permit to employ a physician anesthesiologist or Certified Registered Nurse Anesthetist the Board office shall notify the applicant, in writing, whether the application package is complete or incomplete.
   2. 2. If the application package is incomplete, the Board office shall provide the applicant with a written notice that includes a comprehensive list of the missing information. The 24-day time-frame for the Board office to finish the administrative completeness review is suspended from the date the notice of incompleteness is served until the applicant provides the Board office with all missing information.
   3. 3. If the Board office does not provide the applicant with notice regarding administrative completeness, the application package shall be deemed complete 24 days after receipt by the Board office.
2. B. An applicant with an incomplete application package shall submit all missing information within 60 calendar days of service of the notice of incompleteness.
3. C. Upon receipt of all missing information, the Board office shall notify the applicant, in writing, within 10 calendar days, that the application package is complete. If an applicant fails to submit a complete application package within the time allowed in subsection (B), the Board office shall close the applicant’s file. An applicant whose file is closed and who later wishes to obtain a permit shall apply again as required in A.A.C. Title 4, Chapter 11, Article 13.
4. D. The Board shall not approve or deny an application until the applicant has fully complied with the requirements of this Section and A.A.C. Title 4, Chapter 11, Article 13.

5. E. The Board shall complete a substantive review of the applicant’s qualifications in no more than 120 calendar days from the date on which the administrative completeness review of an application package is complete.

   1. 1. If the Board finds an applicant to be eligible for a permit and grants the permit, the Board office shall notify the applicant in writing.

   2. 2. If the Board finds an applicant to be ineligible for a permit, the Board office shall issue a written notice of denial to the applicant that includes:

      1. a. Each reason for the denial, with citations to the statutes or rules on which the denial is based;
      2. b. The applicant’s right to request a hearing on the denial, including the number of days the applicant has to file the request;
      3. c. The applicant’s right to request an informal settlement conference under A.R.S. § 41-1092.06; and
      4. d. The name and telephone number of an agency contact person who can answer questions regarding the application process.
   3. 3. If the Board finds deficiencies during the substantive review of an application package, the Board office shall issue a comprehensive written request to the applicant for additional documentation.
   4. 4. The 120-day time-frame for a substantive review of an applicant’s qualifications is suspended from the date of a written request for additional documentation until the date that all documentation is received.
   5. 5. If the applicant and the Board office mutually agree in writing, the 120-day substantive review time-frame may be extended once for no more than 36 days.

6. F. The following time-frames apply for an initial or renewal application governed by this Section:

   1. 1. Administrative completeness review time-frame: 24 calendar days.
   2. 2. Substantive review time-frame: 120 calendar days.
   3. 3. Overall time-frame: 144 calendar days.

Historical Note

New Section R4-11-305 adopted by final rulemaking at 5 A.A.R. 580, effective February 4, 1999 (Supp. 99-1). Section amended by final rulemaking at 11 A.A.R. 793, effective April 2, 2005 (Supp. 05-1). Amended by final rulemaking at 22 A.A.R. 371, effective April 3, 2016 (Supp. 16-1). Amended by final rulemaking at 28 A.A.R. 1885 (August 5, 2022), effective September 12, 2022 (Supp. 22-3).