1. A. Except as provided in this Section, a claims file maintained by the Commission is private and confidential and the Commission shall not make the claims file available for inspection and copying. For purposes of this Section, “claims file” means the official record maintained by the Commission for a claimant’s industrial injury including the worker’s report of injury, employer’s report of injury, worker and physician’s report of injury, and all other reports, records, instruments, videotapes, audiotapes, transcripts, and other matters scanned or otherwise placed into the file.
2. B. The Commission shall make a Commission claims file or transcript relating to a current or prior claim of a claimant available for inspection and copying to any person or authorized representative that is a party to any proceeding currently or previously before the Commission involving the same claimant.
3. C. The Commission shall not make a Commission claims file or transcript available to a non-party for inspection and copying unless the Commission receives a court order or written authorization signed by the affected claimant or the affected claimant’s authorized representative.
4. D. A Commission claims file shall not be removed from a Commission office unless in the custody of an authorized representative of the Commission.

Historical Note

Former Rule 8. Amended effective March 1, 1987, filed February 26, 1987 (Supp. 87-1). Amended effective August 28, 1992 (Supp. 92-3). R20-5-108 recodified from R4-13-108 (Supp. 95-1). Amended by final rulemaking at 7 A.A.R. 3966 and 7 A.A.R. 4995, effective August 17, 2001 (Supp. 01-3). Amended by final rulemaking at 31 A.A.R. 4199 (October 31, 2025), effective December 6, 2025 (Supp. 25-4).