1. A. Within 30 days of publication agencies shall send to the Library and Archives at no cost:

   1. 1. Six copies of public reports and publications issued in print and, if the document was created in electronic format, one copy in electronic format; or
   2. 2. One print copy and one in electronic format of public reports and publications issued electronically.
2. B. Electronic copies of public reports and publications shall be submitted in Adobe Portable Document Format (PDF or PDF-A).

3. C. All public reports and publications:

   1. 1. Shall include the name of the officer, agency, department, board, commission, or other institution responsible for issuing the report or publication; the title; the date and place of printing or publication; and
   2. 2. As appropriate, a public report or publication shall include the names of authors, individuals, or organizations that assisted in the production of the report or publication; and a citation of the statute or regulation requiring the report or publication.
4. D. Reports and publications should be sent to: State Documents, Arizona State Library, Archives and Public Records, 1700 W. Washington, Suite 300, Phoenix, AZ 85007. Electronic copies may be sent by e-mail to reports@lib.az.us.

Historical Note

New Section made by exempt rulemaking at 11 A.A.R. 3863; effective October 15, 2005 (Supp. 05-3).