1. A. An agency shall prepare and file a Notice of Agency Guidance Document under A.R.S. § 41-1013(B)(14) for publication in the Register. A Notice of Agency Guidance Document shall contain:

   1. 1. On a centered line one inch from the top of the page, the heading in all capital letters, NOTICE OF AGENCY GUIDANCE DOCUMENT.
   2. 2. On a centered line under the notice heading and in all capital letters, the name of the agency.

   3. 3. Under the agency name, the items listed below in numbered order:

      1. a. Title of the guidance document and the guidance document number by which the document is referenced.
      2. b. Date of the publication of the guidance document and the effective date of the document if different from the publication date.
      3. c. Summary of the contents of the guidance document.
      4. d. Statement as to whether the guidance document is a new document or a revision.

      5. e. The agency contact person who can answer questions about the agency guidance document. The information shall include the contact’s:

         1. i. Name;
         2. ii. Address;
         3. iii. Area code and telephone number; and
         4. iv. Fax number, e-mail and web site addresses, if applicable.
      6. f. Information about where a person may obtain a copy of the guidance document and the costs for obtaining the guidance document.

2. B. An agency shall prepare and file a Notice of Substantive Policy Statement, under A.R.S. § 41-1013(B)(14), for publication in the Register. A Notice of Substantive Policy Statement shall contain:

   1. 1. On a centered line one inch from the top of the page, the heading in all capital letters, NOTICE OF SUBSTANTIVE POLICY STATEMENT.
   2. 2. On a centered line under the notice heading and in all capital letters, the name of the agency.

   3. 3. Under the agency name, the items listed below in the same numbered order:

      1. a. Title of the substantive policy statement and the substantive policy statement number by which the substantive policy statement is referenced.
      2. b. Date the substantive policy statement was issued and the effective date of the policy statement if different from the issuance date.
      3. c. Summary of the contents of the substantive policy statement.

      4. d. Federal or state constitutional provision; federal or state statute, administrative rule, or regulation; or final court judgment that underlies the substantive policy statement

         .

      5. e. Statement as to whether the substantive policy statement is a new statement or a revision.

      6. f. The agency contact person who can answer questions about the substantive policy statement. The information shall include the contact’s:

         1. i. Name;
         2. ii. Address;
         3. iii. Area code and telephone number; and
         4. iv. Fax number, e-mail and web site addresses, if applicable.
      7. g. Information about where a person may obtain a copy of the substantive policy statement and the costs for obtaining the policy statement.
3. C. An agency shall file only one notice per agency guidance document or substantive policy statement.

4. D. A Notice of Agency Guidance Document or a Notice of Substantive Policy Statement

   1. 1. Two agency receipts as specified in R1-1-106; and
   2. 2. An original and one copy of the completed notice form as specified in R1-1-103(B), (C), (E)(1), (6), and (7).

   shall include:

Historical Note

Adopted effective January 1, 1995; filed in the Office of the Secretary of State December 30, 1994 (Supp. 94-4). Amended by final rulemaking at 10 A.A.R. 468, effective March 23, 2004 (Supp. 04-1). Amended by final rulemaking at 17 A.A.R. 1391, effective September 5, 2011 (Supp. 11-3).