(a) The Division of Youth Services shall:

1. (1) Evaluate each student’s educational progress at each marking period; and
2. (2) Individually address situations in which students are not performing at their appropriate grade levels.

(b)

1. (1) Notice of a student’s possible retention or required retaking of a course shall be included with the student’s grades sent home to each parent or guardian until the student is eighteen (18) years of age or older.
2. (2) If there are concerns raised about the promotion or retention of a student or his or her required retaking of a course, a conference shall be held before a final decision is made.

3. (3) The conference shall include the following individuals:

   1. (A) Division principal or division designee;
   2. (B) The student’s teachers;
   3. (C) Case managers;
   4. (D) A 504 or special education representative, if applicable;
   5. (E) The student’s parents or guardians; and
   6. (F) The student.

4. (4)

   1. (A) This required educational conference shall be held at a time and place that best accommodates those participating in the conference.
   2. (B) The school will document participation or nonparticipation in required conferences.
5. (5) If the conference attendees fail to agree concerning the student’s placement or receipt of course credit, the final decision shall rest with the division principal or division designee.