1. (a) The Registry Administrator will:

   1. (1) Prepare forms to be shared with administrators of other agencies when an applicant identifies another agency as the agency having completed the adoption;

   2. (2) Establish office procedures which will ensure the confidentiality of:

      1. (A) The registry;
      2. (B) Its records; and
      3. (C) Identifying information;
   3. (3) Ensure that information contained in the registry or obtained by registry staff consists of nonidentifying information only;
   4. (4) Send information packets containing registration requirements, procedures, and an affidavit to any person inquiring about registration;
   5. (5) Access the agency’s closed adoption records and court records (limited to the act of verifying a registry match or for compilation of nonidentifying information);
   6. (6) Collect fees for registration services and accept affidavits for registration;
   7. (7) Provide written notification to qualified registrants as to the status of the initial search of all registrants who wish to be identified;
   8. (8) Send notification to match registrants by certified mail;
   9. (9) Determine if nonidentifying information is available and if the registrant is eligible to receive it;
   10. (10) Provide nonidentiying genetic, health, and social history of the adoptee in the form of a written adoption summary;
   11. (11) Mail nonidentifying written summary of information to the registrant by certified mail;
   12. (12) Maintain copies of nonidentifying information in a secured location;
   13. (13) Keep records of every adult adoptee and birth parent reunited through the use of the Mutual Consent Voluntary Adoption Registry;

   14. (14)

       1. (A) Provide a deidentified copy of the foster care record to the adoptee upon request.
       2. (B) Deidentify the names of any reporters of child abuse and/or neglect; and

   15. (15)

       1. (A) Arrange for an adoptee to review his or her foster care record upon request.
       2. (B) This access is not available to adoptees who were placed as infants for the sole purpose of adoption.

2. (b) The Adoption Specialist will:

   1. (1) Refer any person inquiring about the registry to the Registry Administrator, Adoption Services Unit; and
   2. (2) Provide a minimum of no less than one (1) hour of counseling to registry applicants for receipt of identifying information and sign the affidavit to verify the service.

Codification Notes: This section as promulgated prior to codification into the Code of Arkansas Rules provided as follows: "01/2021"