1. (a) The Family Service Worker will:

   1. (1) In the event a child with an adoption subsidy enters foster care:

      1. (A) Contact the Office of Chief Counsel and discuss a petition for child support in the amount of the full adoption subsidy; and
      2. (B) Explain to adoptive parents that any monies received by them on behalf of the child should be maintained by the adoptive parents until the issue is resolved by the Office of Child Support Enforcement; and

   2. (2) If termination of parental rights occurs for a child whose parents are receiving an adoption subsidy:

      1. (A) Within five (5) business days, notify the Adoption Support Specialist that termination of parental rights has occurred for a child whose adoptive parents were receiving adoption subsidy payments; and
      2. (B) Provide a copy of the order terminating parental rights to the Adoption Support Specialist within ten (10) business days of receipt of the signed order.

2. (b) The Adoption Specialist will:

   1. (1) Assess any change in the adoptive family’s circumstances which would warrant termination of the adoption subsidy;
   2. (2) Determine if termination of the adoption subsidy is necessary;
   3. (3) Conduct a staffing with the Adoption Manager or designee; and
   4. (4) Provide written notification to the adoptive parent to explain the reason for the termination of the adoption subsidy and the internal review procedures.

3. (c) The Adoption Support Specialist will:

   1. (1)

      1. (A) Upon receipt of the copy of the court order terminating parental rights or other documentation indicating that the subsidy must be terminated as prescribed in the adoption assistant agreement, send written notice to the adoptive parent or parents informing them of the Division of Children and Family Services intent to terminate the subsidy fourteen (14) calendar days from receipt of the notice.
      2. (B) The notice will also inform the parent or parents of their right to appeal the termination and how to request an administrative hearing for such an appeal.
      3. (C) The notice will be sent via process server or via certified mail, restricted delivery with a returned receipt requested;

   2. (2) In the division’s information management system:

      1. (A) If adoption subsidy is terminated, change the subsidy ending date on the adoption subsidy screen to stop the existing adoption subsidy;
      2. (B) If there are other adoptive siblings with existing adoption subsidies, end-date the adoptive child’s involvement in the case by selecting the appropriate reason on the child’s general information screen;
      3. (C) If there are no other adoptive siblings with existing adoption subsidies, close the adoption case on the case summary screen selecting the appropriate reason; and
      4. (D) Upon receipt of an order terminating parental rights, end date the subsidy on the adoption subsidy screen and close the adoption case on the case summary screen selecting the appropriate reason.

Codification Notes: This section as promulgated prior to codification into the Code of Arkansas Rules provided as follows: "01/2021"