1. (a) The Adoption Specialist will:

   1. (1)

      1. (A) Submit a billing packet to the Adoption Subsidy Coordinator for nonrecurring adoption expenses within sixty (60) days after the finalization of the adoption.
      2. (B) Nonrecurring adoption expenses shall not exceed a total of one thousand five hundred dollars ($1,500);
   2. (2) For nontravel related expenses, the packet will include: the DHS-1914, original invoice, a copy of the CFS-428-A: Adoption Assistance Agreement for State Funded Subsidy Payments or CFS-428-B: Adoption Assistance Agreement for Federal IV-E Funded Assistance, as applicable, and final adoption decree;

   3. (3) For travel-related expenses, the packet will include:

      1. (A) TR-1;
      2. (B) Receipts;
      3. (C) A copy of the 428-A: Adoption Assistance Agreement for State Funded Subsidy Payments or CFS-428-B: Adoption Assistance Agreement for Federal IV-E Funded Assistance; and
      4. (D) The final adoption decree; and

   4. (4) For payment of a special subsidy, the packet will include:

      1. (A) DHS-1914;
      2. (B) Original invoice;
      3. (C) Copy of the 428-A: Adoption Assistance Agreement for State Funded Subsidy Payments or CFS-428-B: Adoption Assistance Agreement for Federal IV-E Funded Assistance; and
      4. (D) The final adoption decree.
2. (b) The Adoption Subsidy Coordinator will review, code, and forward each completed billing packet within ten (10) business days and forward to the Adoptions Manager for approval.
3. (c) The Adoptions Manager will forward the approved packet to the office of finance for payment within ten (10) working days of receipt from the subsidy coordinator.

Codification Notes: This section as promulgated prior to codification into the Code of Arkansas Rules provided as follows: "01/2021"