1. (a) If the case has already been reviewed by an interdivisional staffing that did not resolve the youth’s presenting issues within the state and the referral is determined to be appropriate for the CCRC, the Specialized Placement Unit Manager will:

   1. (1) Request the referring county to prepare the CCRC referral packet (see below for more information);
   2. (2) Place the case on the agenda for the next CCRC meeting (CCRC meetings are scheduled on an as-needed basis but shall be scheduled within two (2) weeks of receipt of referral); and
   3. (3) Advise the Division of Children and Family Services contact person which people need to attend or be available by conference call for the CCRC meeting.

2. (b) The Family Service Worker will:

   1. (1) Prepare and submit the referral packet which will include:

      1. (A) Cover memo stating:

3. (i) Family Service Worker’s name and title, phone and fax numbers, and supervisor’s name;

   1. (ii) Youth’s name, age, legal status, and current location;

      1. (iii) Concise paragraph detailing the reasons for referring the youth for out-of-state placement and when the placement is needed; and

         1. (iv) Youth’s last/current placement and an explanation for the removal;

      2. (B)

         1. (i) Completed CFS-302: Interdivisional Staffing/Child Case Review Committee (CCRC) Form.
         2. (ii) A new one does not need to be completed.
         3. (iii) The CFS-302: Interdivisional Staffing/Child Case Review Committee (CCRC) submitted for prior interdivisional staffing may be resubmitted unless there is new information to be included; and
      3. (C) Completed CFS-303: Out of State Placement Request;
   2. (2) Attend (or ensure other key staff who are knowledgeable about all aspects of the case attends) the CCRC meeting to present details of the case and answer questions;
   3. (3) Remain responsible for regular follow-up regarding the out-of-state placement if the CCRC approves the out-of-state placement in order to best meet a youth’s needs; and
   4. (4) Submit monthly updates regarding the youth’s out-of-state placement and progress to the SPU Manager.

Codification Notes: This section as promulgated prior to codification into the Code of Arkansas Rules provided as follows: "01/2014"