1. (a) If the child is maintained in the same school after entry into foster care, then the Family Service Worker will:

   1. (1)

      1. (A) Complete the CFS-362: Medi-Alert immediately when a child is removed and placed out of the home of the parent or legal guardian into foster care or adoptive home or moved to another foster care provider.
      2. (B) Section IX of the Medi-Alert addresses the child’s academic status and must be completed upon the child entering care or changing a placement.
      3. (C) Complete Section IX in consultation with the child’s parent upon initial placement.
      4. (D) Update Section IX of the CFS-362: Medi-Alert as information becomes available if the parent does not provide needed information at the time of placement;

   2. (2)

      1. (A) Use CFS-384 LEA: Notification to Local Education Agency of Changes in Child Placement, Changes in Schools or Experiences of Traumatic Events to notify the school counselor when:

2. (i) A child enters foster care;

   1. (ii) The Division of Children and Family Services exercises a seventy-two-hour hold on a child;

      1. (iii) A court places a child in the division custody;

         1. (iv) A child has experienced a traumatic event;
         2. (v) The division believes a child has experienced a traumatic event; or
         3. (vi) The division gains knowledge through an investigation or ongoing protective services case that a child has experienced a traumatic event.
      2. (B) Submit the CFS-384: LEA Notification to Local Education Agency of Changes in Child Placement, Changes in Schools, or Experiences of Traumatic Events to the school counselor by the next business day;

   2. (3)

      1. (A) Provide the counselor authorization of who can pick the child up from school.
      2. (B) Present the school counselor with the child’s court order if the FSW has it.
      3. (C) If the FSW does not have it when accompanying the child to school, present it to the school once it is received;
   3. (4) Provide guidance to the school counselor on the role of the child’s biological parent in the case (i.e., supervised visitation, unable to locate parent, working towards reunification or TPR, parent cannot have access to any foster parent information) and the role of the parent in the education process (i.e., parents will be attending school conferences as part of reunification services, TPR and parents will not be attending conferences);

   4. (5)

      1. (A) Share all known information with the school that may impact the health and safety of the child in foster care and all other children in the school.
      2. (B) The school counselor may share any reported information with the child’s principal and teachers if appropriate;

   5. (6)

      1. (A) Obtain the child’s school records from the school counselor for documentation in the child’s case record.
      2. (B) The child’s school records will also be used to help address the child’s educational needs in the case plan.
      3. (C) Provide the University of Arkansas for Medical Sciences Project for Adolescent and Child Evaluation (UAMS PACE) program copies of any school records available to assist in the comprehensive health assessment;

   6. (7)

      1. (A) Ensure that the school counselor or designee completes the CFS-397: Educational Assessment within twenty (20) days of child entering care.
      2. (B) The completed form will be added to the comprehensive health assessment for review.
      3. (C) If the child enters care when school is not in session, the CFS-397: Educational Assessment should be sent to the child’s school within ten (10) days of the opening of the next school session;

   7. (8)

      1. (A) Ensure that the foster parents are given the names of the child’s teacher and counselor.
      2. (B) Ensure that the foster parents are involved in the child’s education process.
      3. (C) The foster parents must attend all scheduled parent/teacher conferences and school open houses.
      4. (D) The foster parent will encourage children in foster care in their home to participate in school extracurricular activity and provide transportation to those activities; and
   8. (9) Complete and update, as needed, the medical passport information related to the child’s educational needs.

3. (b) If the child is enrolled in a new school after entry into foster care, then the Family Service Worker will:

   1. (1) Complete each step outlined in the above section;

   2. (2)

      1. (A) In one (1) business day, notify the child’s old school of the child’s transfer to a new school and request copies of the child’s school records.
      2. (B) Involve the child’s current school in the transfer process if this is a planned move for the child;

   3. (3)

      1. (A) Notify the school counselor or designee of the new school via the CFS-384: Notification to Local Education Agency of Changes in Child Placement, Changes in Schools or Experiences of Traumatic Events and enroll the child in the new school within two (2) business days after the move.
      2. (B) Provide the school with copies of any documents that would assist in the child’s educational program and have an impact on the child’s health and safety.
      3. (C) Provide University of Arkansas for Medical Sciences PACE program with any school records that are available;
   4. (4) When conducting a request of change of placement staffing discuss the impact of the child transferring to a new school if there is a change in placement; and

   5. (5) Notify the parents that a change in schools was necessary if their parental rights have not been terminated.

      1. (c)
   6. (1) The FSW will provide the school with the name, address, work phone number, and cell phone number of the County Supervisor.
   7. (2) If the child is suspended from school, the school will contact the resident County Supervisor who will notify the foster parents.

Codification Notes: This section as promulgated prior to codification into the Code of Arkansas Rules provided as follows: "09/2008"