1. (a) The Family Service Worker Supervisor from the primary (initiating county office) will:

   1. (1) Notify (telephone, fax, or email) the FSW Supervisor in the resident county office prior to moving the child or children; and

   2. (2)

      1. (A) Within twenty-four (24) hours following the above notification, assign the resident county as secondary on the assign/transfer screen in CHRIS.
      2. (B) Include a brief summary of services needed for the client in the assign/transfer screen and ensure all contact information is correct in the client CHRIS demographics screens.

2. (b) The Family Service Worker in the primary (initiating) county will:

   1. (1)

      1. (A) Within twenty-four (24) hours, email secondary FSW a list of important dates and summary of service needs for the client.
      2. (B) This list should include scheduled court dates, scheduled staffings, and previously scheduled transportation needs (i.e., University of Arkansas for Medical Sciences PACE evaluations, visitation with family, approved contact list, special medical needs, etc.);
   2. (2) Continue providing casework services to the custodial/noncustodial parents as determined by the case plan;
   3. (3) Maintain a case file including such non-CHRIS (hard copy) items as legal and medical documents;
   4. (4) Provide the resident county FSW a copy of the case file with non-CHRIS items;
   5. (5) Key data (e.g., case plan changes) into CHRIS as appropriate;
   6. (6) Collaborate with primary FSW to develop and process any needed purchase orders (P Card Request, DHS 1914) for the child;
   7. (7) Collaborate with secondary FSW to complete approved purchases by emailing purchase approvals to secondary FSW for completion of purchases, as appropriate;
   8. (8) Request Medicaid determinations/reevaluations by the Division of Children and Family Services Eligibility Unit and submit needed documentation;
   9. (9) Develop the initial case plan and subsequent changes as per 9 CAR § 40-501;
   10. (10) Arrange staffings as needed and maintain a current case plan;
   11. (11) Ensure that the secondary FSW is invited to staffings and that all applicable case information is gathered from secondary FSW for necessary adjustment of CANS ratings and case service planning;
   12. (12) Place information about visitation responsibilities (which county will transport, which county will supervise visits) in the “visitation” section of the family case plan;
   13. (13) Contact the secondary FSW a minimum of once monthly by phone or email and enter a contact in CHRIS demonstrating the collaboration of service provision, any information obtained regarding service provision, coordination of purchasing needs, coordination of childcare needs, and documenting any placement issues identified;
   14. (14) Ensure provision of services to facilitate reunification or other permanency arrangements as appropriate;

   15. (15)

       1. (A) Arrange, coordinate, and ensure transportation is provided for parent/child visits.
       2. (B) Consideration should be given to use of relative or fictive kin volunteers when appropriate.
       3. (C) Additional consideration should be given to transporting parents rather than children in an effort to decrease travel hardships for children; and
   16. (16) Notify the secondary FSW immediately of any changes in plans for care of the child.

3. (c) The Family Service Worker (secondary) in the county of residence will:

   1. (1) Participate in staffings and case plan development;
   2. (2) Assist the foster home or facility with implementing case plan goals by monitoring progress for each goal and making service referrals as necessary;
   3. (3) Notify primary FSW by email if financial needs are identified;
   4. (4) Take lead on completing necessary paperwork for purchases and coordinate with primary FSW to ensure completion of purchasing requests;
   5. (5) Complete purchases upon receipt of approved requisitions;

   6. (6)

      1. (A) Keep the primary FSW informed of all progress, problems, and child experiences through CHRIS documentation and during monthly/as needed contact with the primary FSW.
      2. (B) Issues needing immediate attention should be documented in an email to the primary FSW and his or her supervisor;

   7. (7)

      1. (A) Obtain a progress report from facility staff every month following a child’s placement in a facility and forward a copy to the primary FSW.
      2. (B) The court may order progress reports from the service provider whenever a child is placed out of home and in a setting other than a department foster home.
      3. (C) The order will set forth the schedule for the progress reports and will identify the service provider responsible for submitting the progress report.
      4. (D) The service provider will be provided a copy of the written court order by certified mail, restricted delivery, or by process server.
      5. (E) Failure to follow the order of the court will subject the service provider to contempt sanctions of the court.
      6. (F) The progress report will include, but is not limited to:

4. (i) Reason for admission;

   1. (ii) Projected length of stay;

      1. (iii) Identified goals and objectives to be addressed during placement;

         1. (iv) Progress of the child in meeting goals and objectives;
         2. (v) Barriers to progress;
         3. (vi) Significant behavioral disruptions and response of provider; and
         4. (vii) Recommendations upon the child's release.
      2. (G) The service provider will immediately report any incidents concerning the juvenile's health or safety to the child’s attorney or attorney ad litem and the custodian of the child;
   2. (8) Notify the primary FSW immediately of any change in the plans for care of the child;
   3. (9) Notify the primary county by telephone within twenty-four (24) hours, and make all other necessary notifications (e.g., foster parents) if an emergency change in placement is necessary;
   4. (10) Make regular foster home/facility visits to the child/children as per the case plan;
   5. (11) Assist the primary county in arranging for the parent/child/sibling visits as outlined by the primary FSW in the case plan or as otherwise coordinated by primary FSW; and
   6. (12) Complete any necessary incident reports (e.g., disruption) and provide the primary county a copy.

Codification Notes: This section as promulgated prior to codification into the Code of Arkansas Rules provided as follows: "04/2018"