1. (a) After establishing a protection plan and/or initiating an investigation involving a Garrett’s Law allegation (regardless of whether the child is left in the home or removed), the FSW will:

   1. (1) Inform parents (or person responsible for care, as applicable) and youth (as appropriate) of:

      1. (A) The purpose of a team decision making (TDM) meeting;
      2. (B) That they will be required to attend the next scheduled TDM meeting; and
      3. (C) What will be expected of them during the TDM meeting (e.g., to share their understanding of the safety and risk issues as well as strengths in their home, their understanding of the protection plan as applicable, etc.);
   2. (2) Tell the parents (or person responsible for care, as applicable) that, if they would like, the assigned facilitator can also contact the family by the next business day to explain more about the process;

   3. (3)

      1. (A) Ask:

2. (i) Parents (or person responsible for care, as applicable) and youth (as appropriate) to identify extended family members, fictive kin, or community partners who they would like to attend the upcoming TDM; and

   1. (ii) The family to contact those individuals with information about the upcoming TDM meeting.

      1. (B) Collect names, phone numbers, and addresses of family-identified team members;
   2. (4) Leave PUB-35: “What is Team Decision Making?” with the family;
   3. (5) Discuss whether family will need assistance with transportation and help coordinate transportation as appropriate;

   4. (6)

      1. (A) Contact the area Division of Children and Family Services facilitator by phone or email within two (2) hours of putting the protection plan in place and/or within two (2) hours of initiating an investigation involving a Garrett’s Law allegation to refer the family for a team decision making meeting.
      2. (B) When the FSW emails or leaves a voicemail referral with the area TDM Facilitator during normal business hours and has not heard back from the facilitator by 4:00 p.m. that same business day, then the FSW will contact the division Facilitator Supervisor by phone or email with the referral information.

      3. (C)

         1. (i) If TDM referral is made after hours, on the weekend, or during a holiday, an email must be sent or a voicemail must be left to make the referral.
         2. (ii) When the FSW emails or leaves a voicemail with the area TDM Facilitator after hours and has not heard back from that facilitator by 9:00 a.m. the next business day, then the FSW will contact the division Facilitator Supervisor by phone or email with the referral information.

      4. (D) Provide the division Facilitator (or the division Facilitator Supervisor, as applicable) with:

         1. (i) Names of family members;
         2. (ii) Family address and phone number;
         3. (iii) Dates of birth of family members;
         4. (iv) Protection plan, if applicable;
         5. (v) Any special information or needs regarding safety (e.g., domestic violence issues), language interpretation, physical accommodations, child care for very young children, etc.; and
         6. (vi) Contact information and family request to be contacted by the facilitator to provide more information about the TDM process, if applicable;
   5. (7) Work with the assigned facilitator and family to confirm exact date, time, and location of TDM meeting within twenty-four (24) hours of establishing protection plan and/or within twenty-four (24) hours of initiating an investigation involving a Garrett’s Law allegation;
   6. (8) Enter family’s demographic information into CHRIS within twenty-four (24) hours of receiving referral; and
   7. (9) Document date and time family is informed of agreed upon TDM meeting date, time, and location in CHRIS.

3. (b) The FSW Supervisor who approved the protection plan and/or the supervisor of the primary FSW Investigator involving a Garrett’s Law allegation will conference with FSW as needed.

   1. (c) The Facilitator will work with FSW to confirm exact date, time, and location of meeting.

      1. (d) The Facilitator Supervisor will:
   2. (1) Conference with the division facilitator as needed; and
   3. (2) Make any needed TDM referrals to the back-up facilitator by the next business day.

Codification Notes: This section as promulgated prior to codification into the Code of Arkansas Rules provided as follows: "1/2020"