The county supervisor or designee will:

1. (1) Take the information on child maltreatment as directed in 9 CAR § 40-308 if a reporter contacts the county office and refuses to call or has been unable to contact the Child Abuse Hotline;

2. (2)

   1. (A) Forward the information to the Child Abuse Hotline for a determination regarding whether the report will be accepted.
   2. (B) The Child Abuse Hotline will prioritize the report and, if accepted, refer for assessment by entering the report into the “Referral” section of the Division of Children and Family Services information system.
   3. (C) Once a report is entered in the division’s information system, workers with proper security will have access to referral, investigative, and case information.
   4. (D) County office staff are strictly prohibited from entering reports into the division’s information system.
   5. (E) Any unauthorized use or altering of this information is also strictly prohibited;
3. (3) Check the computer at least once in the morning and once in the afternoon for child maltreatment report transmissions;
4. (4) Acknowledge receipt of Priority I transmissions within two (2) working hours and receipt of Priority II transmissions within three (3) working hours;
5. (5) Advise the Child Abuse Hotline promptly of after-hours on-call Family Service Workers’ names by entering information into the “Organization” screens in the division’s information system;
6. (6) Establish procedures to ensure the security and confidentiality of reports at the local level and the child maltreatment assessment files when not in use;
7. (7) Notify Prosecuting Attorney by letter of any failure by a mandated reporter to report suspected child maltreatment; and
8. (8) Notify Prosecuting Attorney by letter when a reporter makes a report without good cause.

Codification Notes: This section as promulgated prior to codification into the Code of Arkansas Rules provided as follows: "07/2020"