(b) Reporting.

1. (1) The documentation approving each grant shall include a reporting schedule approved by the Executive Director of the Saline County Regional Solid Waste Management District.
2. (2) Until all grant funds have been distributed for a project, the grantee shall report to the Saline County Regional Solid Waste Management District according to the approved reporting schedule in detail regarding the progress of the project compared to the schedule set forth in the grant application.

3. (3)

   1. (A) The grantee shall additionally furnish an expense itemization for the grant award.
   2. (B) An expense itemization is a listing of expenditures that includes:

(i) Expenditure date;

1. (ii) Item purchased;

   1. (iii) Purchase price; and

      1. (iv) Name of vendor.
   2. (C) When equipment is purchased, grantees shall submit copies of invoices, purchase orders, checks, or other supporting documents to the district with progress reports.
   3. (D) These documents should include serial numbers, vehicle identification numbers or other identifiers, and physical location of the equipment.

   4. (E) Grantees shall provide copies of invoices, purchase orders, checks, or other supporting documents for grant expenditures to the district where they shall be public records subject to public disclosure under the Freedom of Information Act of 1967, Arkansas Code § 25-19-101 et seq.

      1. (c) Record retention — District access.
2. (1) For a period of five (5) years after a grant recipient’s last receipt of grant funds, the grantee shall maintain complete records of the project subject to inspection by the district.
3. (2) District personnel shall have the right of entry during normal business hours, unless otherwise deemed necessary by the executive director to enter at extraordinary times, to the premises of a grant-funded facility and the right of access to all records pertaining to a grant-funded project or activity.