The grant recipient shall execute written documentation which shall require the grant recipient to comply with the following minimum conditions as a condition of the East Arkansas Regional Solid Waste Management District’s obligation to disburse grant funds to the grant recipient:

1. (1)

   1. (A) Maintain accurate grant records with an itemized listing of grant expenses including purchase date or dates, item or items purchased, vendor or vendors, and purchase price or prices, along with purchase documents (detailed invoice or bill of sale, cancelled check copies, and detailed photos, VIN numbers, and/or serial numbers of equipment purchased).
   2. (B) This information shall be maintained by the grant recipient for a minimum of five (5) years from the date the grant was awarded;

2. (2)

   1. (A) Compile and submit an annual report to the district including the itemized listing of grant expenses set forth herein and summarizing:

      1. (i) The progress made on the project; and
      2. (ii) Its impact on the facility or program.
   2. (B) The physical locations of equipment purchased shall also be listed in this report;

3. (3)

   1. (A) Maintain information for the State Recycling Activity Survey, which is to be submitted through the district, for a period of five (5) years after the grant award.
   2. (B) The quantities of materials recycled/diverted (tons, cubic yards, gallons, etc.) and any revenue received from the sale of wastes diverted or recycled should be recorded throughout the fiscal year (July 1 – June 30); and
4. (4) All purchases of property, equipment, and materials will be in accordance with the appropriate state purchasing law for the applicant entity.

Codification Notes: "VIN" means vehicle identification number.