8 CAR § 61-310 – Reporting and oversight requirements

(a) Recordkeeping. A fund recipient shall maintain an accurate accounting system to document that expenditures are made in accordance with the project budget.
(b) Reporting. A fund recipient shall comply with reporting conditions specified in the contract documents or other written agreements.
(c) Expense documentation. A fund recipient shall, when requested, submit copies of bids, invoices on equipment or services, canceled checks, or other documentation relative to the project.
(d) Right of entry and access. Division of Environmental Quality personnel shall have the:
1. (1) Right of entry to the premises of a fund recipient; and
2. (2) Right of access to all records relative to a funded project or activity.
(e) Modifications. After the division has approved funding for a project, modifications may be made to the project provided documentation of the proposed changes has received written approval from the division.
(f) Notice of irregularities.
1. (1) It shall be the responsibility of a fund recipient to immediately notify the division in the event that conditions set forth in the contract or Arkansas Pollution Control and Ecology Commission rules cannot be or have not been met.
2. (2) Funding for a project that does not meet such conditions may be terminated by the division.
3. (3) Funds set aside, but not utilized, for a specific project shall be returned to the Landfill Post-Closure Trust Fund.