1. (a)

   1. (1) Meetings shall be called:

      1. (A) As needed by the Chair of the State Board of Election Commissioners; or
      2. (B) Upon written request to the chair of at least four (4) members of the State Board of Election Commissioners.
   2. (2) The Director of the State Board of Election Commissioners shall notify all members of the date, time, and place of the meeting.

2. (b)

   1. (1) A written request by four (4) members for a meeting:

      1. (A) Shall state the date of the meeting;
      2. (B) Shall state the items to be taken up at the meeting;
      3. (C) Shall be delivered to:

3. (i) The chair;

   1. (ii) The director; and

      1. (iii) All other members; and

      2. (D) May be delivered as a:

         1. (i) Separate email from each member requesting the meeting; or
         2. (ii) Letter or letters signed by one (1) or more of the members requesting the meeting.

   2. (2) Letters may be delivered by:

      1. (A) Hand;
      2. (B) First-class mail through the United States Post Office; or
      3. (C) Commercial mail service.

   3. (3) Upon receipt of the written request, the director shall:

      1. (A) Notify all members of the date, time, and place of the meeting; and

      2. (B) Prepare an agenda in consultation with the chair for the meeting that includes the items in the written request.

         1. (c) Notice of the date, time, and place of all meetings shall be furnished to:
   4. (1) Anyone who requests the information;
   5. (2) The news media located in the county in which the meeting is to be held; and

   6. (3) Those located elsewhere that:

      1. (A) Cover meetings of the board; and

      2. (B) Have requested to be so notified.

         1. (d)

   7. (1) Notice of meetings shall be provided to the news media and others who request notice:

      1. (A) At least forty-eight (48) hours prior to the scheduled meeting; or
      2. (B) As soon as possible after the meeting is called if it is called within forty-eight (48) hours of the scheduled meeting.
   8. (2) No meeting shall be held until at least two (2) hours after the news media has been notified of the date, time, and place of the meeting.

4. (e) The board may vary its meeting site to:

   1. (1) Accommodate its needs; and
   2. (2) Accomplish its purposes.

5. (f)

   1. (1) The director shall prepare a proposed agenda for each meeting with the consent of the chair.
   2. (2) The proposed agenda shall be distributed to the board members prior to any such meeting.
   3. (3) Agenda items may be added during meetings by a majority vote of the board.

Codification Notes: This section as promulgated prior to codification into the Code of Arkansas Rules contained the following at the end of subsection (a): “[A.C.A. § 7-4-101(e)]”.