(a) The county clerk must maintain the following:

1. (1) A copy of every application for a verification of voter registration card;
2. (2) A copy of the photograph taken of the applicant, with the date taken if different from the date of issuance of the card; and
3. (3) A copy of any written waiver provided to the applicant.

(c)

1. (1) The county clerk shall make a notation in the voter’s record in the electronic voter registration system that a verification of voter registration card was issued to the voter.
2. (2) The date that the card was issued should be included in the notation in the voter’s record in the electronic voter registration system.

(d)

1. (1) By the fifth day of each new calendar quarter, the county clerk shall submit to the Secretary of State a report identifying the number of verification of voter registration cards he or she has issued in the prior calendar quarter.
2. (2) The method for reporting the number of verification of voter registration cards issued shall be determined by the Secretary of State and may be electronic or paper, at the Secretary of State’s discretion.

(e)

1. (1) The county clerk shall destroy any verification of voter registration card that is returned to the clerk’s office if the card was issued by that county clerk’s office.
2. (2) If any person returns or submits a verification of voter registration card issued by another county clerk’s office, the county clerk shall transmit or return the card to the county of origin, before sending any report to the office of the Secretary of State as required in subsection (d) of this section.

(f)

1. (1) Prior to destroying a verification of voter registration card, the county clerk shall ensure that a notation has been entered in the electronic voter registration system that the card was returned.
2. (2) A notation shall also be made on the application that the verification of voter registration card was returned, and from which county the card was returned, if not returned by the voter.

(g)

1. (1) If a duplicate or replacement card is issued, the county clerk shall make a notation in the voter’s record in the electronic voter registration system that a duplicate or replacement card was issued to the voter.
2. (2) The date that the duplicate or replacement card was issued shall be included in the notation in the voter’s record in the electronic voter registration system.