(b) Student Undergraduate Research Fellowship announcements will be emailed to:

1. (1) Presidents and chancellors of institutions of higher education;
2. (2) Chief Academic Officers;
3. (3) Directors of Research and sponsored programs;
4. (4) Previous SURF panel members and mentors; and
5. (5) Faculty, administrators, and other interested persons.

(c)

1. (1) Students must submit an application for the Student Undergraduate Research Fellowship to the division.
2. (2) The division shall provide an application form on its website and to any individual upon request.
3. (3) The applicant must complete and submit the Student Undergraduate Research Fellowship application to be considered for the fellowship.

(e)

1. (1) The division shall establish the deadline for receipt of applications each year.
2. (2) The deadline date shall be clearly printed on the application and website.

3. (3)

   1. (A) All applications and supporting documentation must be postmarked by the established deadline date in order to be considered.
   2. (B) It is the responsibility of the individual applicant to ensure that the application is postmarked by the deadline date.
4. (4) If any deadline date occurs on a weekend or holiday, the deadline will be extended to the following business day.

(g)

1. (1) SURF Selection Panel members shall meet with the division to make recommendations for SURF awards based upon the selection criteria listed in 6 CAR § 396-106.
2. (2) The SURF Selection Panel is divided into two (2) groups to represent STEM disciplines and non-STEM disciplines.

3. (3)

   1. (A) Each group will make recommendations for applicants from the respective disciplines.
   2. (B) Subject to appropriations, the SURF Selection Panel will award sixty percent (60%) of the funds to STEM applicants and forty percent (40%) of the funds to non-STEM applicants.
   3. (C) Should there not be enough qualified applicants in the STEM or non-STEM group to make recommendations for awards, funds can be shifted from one group to another until all funds are exhausted.

(h) The amount of the fellowship awarded to each recipient shall be as follows:

1. (1)

   1. (A) Up to one thousand two hundred fifty dollars ($1,250) for a student stipend.
   2. (B) If a student is awarded a fellowship for only a spring or fall semester, the student stipend shall not exceed six hundred twenty-five dollars ($625);
2. (2) Up to seven hundred fifty dollars ($750) for student travel;
3. (3) Up to seven hundred fifty dollars ($750) for a mentor award; and
4. (4) Up to one thousand two hundred fifty dollars ($1,250) for the institution match.

(j)

1. (1) The division shall notify each eligible applicant of his or her award.
2. (2) The award notice shall include the student's name, address, faculty mentor’s name, institution, and the actual amount the student is eligible to receive.
3. (3) The award notice shall explain the division’s disbursement procedures and conditions as detailed in 6 CAR § 396-107.