Schools shall provide not less than the following:

1. (1)

   1. (A) Schools desiring to offer training shall file the appropriate application for licensure with the State Board of Private Career Education staff in the manner and on the forms prescribed.
   2. (B) Incomplete applications may cause a delay in the licensing process;
2. (2) All school licenses issued shall expire annually;
3. (3) Schools shall have facilities, equipment, instructional materials, instructional staff, and other personnel to provide educational services necessary to meet the stated objectives for which the educational services are offered;
4. (4) Schools shall designate an authorized school official to be the contact for all correspondence and will be the person working with the board;
5. (5) Requirements set by the board to address specific minimum standards for programs shall be met;

6. (6)

   1. (A) Schools located outside of Arkansas shall be currently approved and/or recognized by the appropriate approving agency of the state wherein the school is located.
   2. (B) The school shall submit a copy of the approval with their initial application;
7. (7) Schools shall place the board on the school's mailing list;
8. (8) Applications should be received in the board office the first working day of the month prior to the month the board meets;
9. (9) Any license issued shall be restricted to the programs submitted on the application;

10. (10)

    1. (A) Schools shall offer only those programs and special courses, which it has been licensed to offer.
    2. (B) Each school shall post at the beginning of any term the schedule of courses being offered during the term and each student enrolled therein shall be furnished with a list of the courses they are expected to attend in order to meet program requirements;

11. (11)

    1. (A) After a license is issued to a school by the board on the basis of its application, it shall be the responsibility of the school to notify the board staff of any changes in the current license.

    2. (B) The following items shall be reported and approval granted prior to the effective date of such change:

       1. (i) New program of study;
       2. (ii) In clock/credit hours;
       3. (iii) In cost of program;
       4. (iv) In name of program;
       5. (v) In name of school;
       6. (vi) In location of school;
       7. (vii) In mailing address of school;
       8. (viii) Deletion of program or programs;
       9. (ix) In phone, fax, or toll-free numbers;
       10. (x) Name of the school director;
       11. (xi) E-mail address;
       12. (xii) Website address; and/or
       13. (xiii) School official to be the contact for all correspondence and will be the person working with the board;

12. (12)

    1. (A)

       1. (i) A license is not transferable to a new owner.
       2. (ii) Anyone purchasing a licensed school shall make application for an original license.

    2. (B) In addition to the original application the following information shall be provided:

       1. (i) A copy of the sales contract or agreement, which includes:

          1. (a) (a) Acceptance by the purchaser for all refund liabilities which may have arisen during the operation of the school by the seller or any other former owner;
          2. (b) (b) A statement to the effect that the sale is subject to approval by the board; and
       2. (c) (c) Assumption by the purchaser of the liabilities, duties, and obligations under the enrollment contracts between the students and the seller, which the seller is obligated to provide on or after the effective date of the sale;
       3. (ii) Articles of incorporation, minutes of the board of directors, or other evidence that the individuals acting as agent for the buyer and seller has authority to make the transaction;
       4. (iii) Any bills of sales or promissory notes associated with the contract; and
       5. (iv) If the closing date for the transaction has passed, evidence that each party has complied or is presently complying with the contract;

13. (13)

    1. (A) Programs shall be reported in clock or credit hours.
    2. (B) Documentation supporting conversion of credit hours shall be on file at the school and open for inspection by authorized representatives of the board.
    3. (C) Clock hour shall be a period of sixty (60) minutes with a minimum of fifty (50) minutes of instruction.

    4. (D) The board shall accept the school’s stated clock/credit hour conversion as equitable and as meeting minimum requirements if such policy does not provide less than the following:

       1. (i) Semester credit hours:

          1. (a) (a) One (1) semester credit hour for each fifteen (15) hours of classroom contact plus appropriate outside preparation or the equivalent;
          2. (b) (b) One (1) semester credit hour for each thirty (30) hours of laboratory work plus appropriate outside preparation; or
       2. (c) (c) One (1) semester credit hour for not fewer than forty-five (45) hours of externship/shop instruction (contact hours) or the equivalent; or

       3. (ii) Quarter credit hours:

          1. (a) (a) One (1) quarter credit hour for each ten (10) hours of classroom contact plus appropriate outside preparation or the equivalent;
          2. (b) (b) One (1) quarter credit hour for each twenty (20) hours of laboratory work plus appropriate outside preparation; or
       4. (c) (c) One (1) quarter credit hour for not fewer than thirty (30) hours of externship/shop instruction (contact hours) or the equivalent;

14. (14)

    1. (A) A general statement shall be required annually including, but not limited to, the total number of students enrolled and completing programs during the most recent twelve-month period ending on June 30.
    2. (B) Schools located in Arkansas shall report total number of students, including out-of-state students.
    3. (C) Schools located out of Arkansas shall report only the number of students from Arkansas;
15. (15) A notice of hearing to come before the board may be issued at any time the board staff has to request additional information to complete applications or other forms and the information is not received by the date stated in the request;
16. (16) Each school facility shall have an operating business telephone and an active email address;
17. (17) No school shall require a student to sign a blank form of any kind;

18. (18)

    1. (A) The board staff shall request additional information as needed when incomplete applications of any type are submitted.
    2. (B) Failure to provide information to complete the application shall result in an application being held no longer than sixty (60) calendar days.
    3. (C) Failure to complete the licensing procedure shall result in a new application packet and fees being required;

19. (19) Equipment requirements.

    1. (A)

       1. (i) The equipment required for instruction shall be determined by the program objective.
       2. (ii) The equipment shall be comparable to that commonly found in business and industry offering employment in the occupation for which the instruction is being offered.

    2. (B)

       1. (i) The school shall provide adequate equipment in good working order for the intended instructional purpose.
       2. (ii) Equipment not in working order shall be removed from the instructional area, marked as out-of-order, or properly identified as awaiting repair.
    3. (C) The school equipment shall be of sufficient quality and quantity to meet the maximum use requirements of the current students, as demanded by the activity patterns of the training program;

20. (20)

    1. (A) A copy of the program outline, schedule of tuition, fees and other charges, and the policies pertaining to absences, conduct, grading, satisfactory progress, and refund policy, as well as a copy of the complaint procedure, shall be provided to the student upon attendance of class in the program.
    2. (B) In distance education programs this information shall be provided not later than receipt of the first lesson submitted by the student;
21. (21) All student conference and/or counseling forms must be signed by the student and school official and dated or indicate why the student did not sign the form and maintain proof of attempted delivery;
22. (22) Schools shall not use program titles that are misleading as to what the training provides;

23. (23)

    1. (A) Schools that offer programs where all or part of the program is overseen by another state agency shall maintain compliance with the other state agency’s law and regulations.
    2. (B) If any sanctions are issued by another state agency the school shall notify the board of the actions within five (5) working days of receipt of official notification;
24. (24) Determination or interpretation of school policy shall be based on the most recent catalog/bulletin on file with the board;
25. (25) Schools shall maintain facilities and equipment so that students are provided a safe learning environment;
26. (26) Failure of a school to sign for registered or certified mail shall result in the issuance of a notice of hearing to appear before the board;
27. (27) The school name shall not be misleading as to what the student outcomes will be;

28. (28)

    1. (A) A file shall be maintained at the school with copies of all advertising and promotional literature.
    2. (B) Printed copy and dates for radio and television advertising shall be maintained in this file;
29. (29) The student shall not be required to purchase instructional supplies, books, pay fees, etc. until such time as these materials are needed;
30. (30) A file shall be maintained at the school with information on all financial inducements for student referrals to currently enrolled students;

31. (31)

    1. (A) A file shall be maintained at the school explaining all premiums and/or special inducements offered to prospective students or enrollees.
    2. (B) The file shall list the type, purpose, and monetary value of these inducements;
32. (32) Schools shall not engage in commercial activities for profit, or for any other reason, which may be construed by the board as unfair to the students, i.e., requiring the student to work in the field they are studying, in a business owned by persons associated with the school, that is not part of the training program;
33. (33) A file shall be maintained at the school with information on all scholarships available to students; and
34. (34) Schools shall not require no compete agreements of any kind with students.